Billing Executive

OKAYA; New Delhi; On-site; INR 450,000 - 650,000; Full time

Job summary

OKAYA in Delhi is seeking a detail-oriented professional for Vendor Billing & Verification to ensure accurate invoice verification, GST/TDS compliance, and timely payments. You will process invoices in SAP, coordinate PR/PO, and support fixed liabilities management.

The role requires strong MIS reporting skills, cross-functional collaboration, and experience in vendor management to maintain records and ensure service quality across departments.

Qualifications

• Experience in vendor billing, verification, and payment processing.
• Strong ability to handle MIS reporting and variance analysis.
• Proven cross-functional collaboration with finance, HR, procurement, and vendors.

Responsibilities

• Vendor Billing & Verification: Verify vendor invoices against GST, TDS, agreed rates, contract terms, PO conditions, and supporting documents.
• Invoice & SAP Processing: Execute PR/PO coordination, GRN creation, and bill processing in SAP systems.
• Fixed Liability Management: Set up notifications and tracking workflows for recurring fixed liabilities to ensure on-time processing and zero late fees.
• MIS & Expense Tracking: Prepare daily, weekly, and monthly operational MIS reports, tracking budget vs. actual expenses and performing variance analysis.
• Manpower & Facility MIS: Maintain attendance and operational MIS for Housekeeping, Security, Pantry, and Driver teams.
• Vendor & Agreement Management: Vendor registration & coordinate vendor quotations, agreements, payment tracking, credit notes, refunds, and maintain records (AMC, GST, PAN, MSME, licenses).
• Travel Desk & Feedback MIS: Manage travel bookings, expense booking in SAP and reconciliation, collect monthly traveller feedback to monitor vendor service quality and resolve issues and book monthly provision.
• Cross-Functional Coordination: Collaborate with Finance, HR, Procurement, vendors, and internal teams to maintain workflow efficiency.

Skills

Vendor Billing

Invoice Processing

MIS Reporting

Cross-Functional Coordination

Vendor Management

Tools

SAP

Job description

• Vendor Billing & Verification: Verify vendor invoices against GST, TDS, agreed rates, contract terms, PO conditions, and supporting documents.
• Invoice & SAP Processing: Execute PR/PO coordination, Goods Receipt Note (GRN) creation, and bill processing in SAP systems.
• Fixed Liability Management: Set up notifications and tracking workflows for recurring fixed liabilities (electricity, rent, utility bills) to ensure 100% on-time processing and zero late fees.
• MIS & Expense Tracking: Prepare daily, weekly, and monthly operational MIS reports, tracking budget vs. actual expenses and performing variance analysis.
• Manpower & Facility MIS: Maintain attendance and operational MIS for Housekeeping, Security, Pantry, and Driver teams.
• Vendor & Agreement Management: Vendor registration & coordinate vendor quotations, agreements, payment tracking, credit notes, refunds, and maintain physical/digital records (AMC, GST, PAN, MSME, licenses).
• Travel Desk & Feedback MIS: Manage travel bookings, expense booking in SAP and reconciliation, collect monthly traveller feedback to monitor vendor service quality and resolve issues and book monthly provision.
• Cross-Functional Coordination: Collaborate with Finance, HR, Procurement, vendors, and internal teams to maintain workflow efficiency.