Billing And Dispatch Executive

Aakaar Medical Technologies Limited; Mumbai; On-site; INR 420,000 - 700,000; Full time

Job summary

Aakaar Medical Technologies Limited is seeking a detail-oriented Billing & Logistics Executive to manage invoicing, GST compliance, and dispatch coordination. The role involves generating invoices, verifying POs, and ensuring accurate tax handling with Tally Prime.

You will coordinate with warehouses and logistics partners, track shipments, and resolve dispatch issues while maintaining strict records for audits and compliance.

Qualifications

• Knowledge of GST billing, e-Way Bills, and invoicing.
• Understanding of dispatch and warehouse processes.
• Basic logistics coordination.
• Tally Prime knowledge.
• Strong MS Excel skills and data accuracy.
• Good communication and coordination abilities.
• Attention to detail and accuracy.
• Ability to work under deadlines.

Responsibilities

• Billing operations: generate invoices, verify pricing, taxes, discounts, and POs.
• Process debit/credit notes and billing corrections.
• Logistics coordination: track shipments and provide updates.
• Coordinate with CFA and logistics partners and dispatch schedules.
• Ensure GST documentation accuracy and maintain records for audits.
• Coordinate with Sales, Accounts, Warehouse, and Customer Support.
• Resolve order and dispatch issues promptly.

Skills

GST billing

e-Way Bills

invoicing

dispatch coordination

logistics coordination

Excel skills

communication

attention to detail

deadline oriented

Tools

Tally Prime

MS Excel

Job description

Role & responsibilities

1. Billing Operations :

• Generate sales invoices, delivery challans, e-way bills, and other dispatch related documents.
• Verify customer details, pricing, taxes, discounts, and purchase orders before billing.
• Ensure billing accuracy in Tally Prime .
• Process debit notes, credit notes, and billing corrections as required.

2. Logistics Coordination :

• Coordinate with CFA and logistics partners.
• Track shipments and provide delivery updates to internal teams and customers.
• Monitor freight costs and ensure cost-effective transportation.
• Plan daily dispatch schedules based on customer priorities.
• Ensure products are dispatched as per committed timelines.
• Maintain dispatch registers and shipment records.
• Confirm product availability before billing.
• Coordinate with branches for stock shortages.
• Coordinate stock transfer.

3. Documentation & Compliance :

• Prepare e-Way Bills, transport documents, and shipping labels.
• Ensure GST-related documentation is accurate.
• Maintain records for audits and statutory compliance.

4. Coordination :

• Work closely with Sales, Accounts, Warehouse, and Customer Support teams.
• Coordinate with customers regarding dispatch schedules and expected delivery dates.
• Resolve order and dispatch-related issues promptly.

Preferred candidate profile

• Knowledge of GST billing, e-Way Bills, and invoicing.
• Understanding of dispatch and warehouse processes.
• Basic logistics coordination.
• Tally Prime knowledge.
• Strong Microsoft Excel skills.
• Good communication and coordination abilities.
• Attention to detail and accuracy.
• Ability to work under deadlines.