Bid Co-ordinator and Graphic Designer

Air Charter Services Pvt. Ltd.; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Air Charter Services Pvt. Ltd. in Mumbai seeks an experienced Bid & Proposals Designer to join the GSSC team. The role blends bid coordination with graphic design to craft high-quality, on-brand tender submissions for global clients.

You will format proposals, case studies and presentations using Adobe InDesign and the full Creative Suite, ensuring accuracy, deadlines, and visual impact across all materials.

Qualifications

• Bachelor's degree in any discipline.
• Excellent written and verbal communication in English.
• Experience producing bids, tenders or proposals in international or professional-services.

Responsibilities

• Bid co-ordination from receipt through planning, production, review and approval.
• Tender co-ordination: review documents, deadlines, page limits and submission requirements.
• Content creation: format and design proposals, case studies, CVs, and visuals.
• Graphic design: use InDesign and the Adobe Creative Suite to produce submission-ready PDFs.
• Quality check: proof-read for branding, accuracy and compliance.
• Stakeholder management: coordinate with internal/external teams and maintain version control.
• Continuous improvement: help develop interactive PDFs and improve bid design and processes.

Skills

English communication

MS Office

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Acrobat

Typography

Layout design

Visual storytelling

Project management

Education

Bachelor's degree in any discipline

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Acrobat

MS Office

Job description

Job Description

About the job

This position will be based in the GSSC office in Mumbai and collaborate closely with the Bids, Contracts and Tenders Team at our head office in London. They will help produce high quality, persuasive and visually strong tenders, proposals, presentations and client-facing materials. The role combines practical bid co-ordination with graphic design, ensuring every submission is compliant, accurate, on-brand and delivered to deadline.

Key Responsibilities

• Bid co-ordination: from initial receipt through planning, production, review and approval
• Tender co-ordination: review tender documents and identify submission requirements, deadlines, page limits, formatting instructions and required evidence
• Content creation: format and design proposals, capability documents and presentations, case studies, CVs, organizational charts, infographics and supporting collateral
• Graphic design: use Digital Content Creation tools such as Adobe InDesign to produce polished, structured and visually engaging bid documents. Use the wider Adobe Creative Suite, particularly Illustrator, Photoshop and Acrobat, to create graphics, edit images, prepare artwork and produce submission-ready PDFs.
• Quality check and maintenance: proof-read documents for accuracy, consistency, branding, layout and compliance. Create and maintain proposal templates, style sheets, graphic libraries and reusable bid assets.
• Stakeholder management: professionally follow-up with internal and external stakeholders on actions, maintain version control and keep submissions on schedule
• Continuous improvement: support the development of interactive PDFs, including navigation, hyperlinks, buttons, embedded content and other digital features where appropriate. Work with the team to improve bid design, production methods and the overall quality of ACS submissions. Qualifications

Educational Qualifications

• Bachelor s degree in any discipline

Required Skills

• Excellent written and verbal communication skills in English
• Proficiency in office software (MS Office and Google Workspace)
• Advanced working knowledge of Adobe InDesign
• Strong capability across Adobe Creative Suite, particularly Illustrator, Photoshop and Acrobat
• Excellent document-layout, typography and visual-communication skills
• Ability to interpret tender instructions and maintain submission compliance
• Strong sense of visual design principles and meticulous attention to detail
• Ability to organize multiple projects and manage fast-moving deadlines

Work Experience

Minimum of 3-5 years experience in producing bids, tenders or proposals in an international or professional-services environment. Proven experience in developing infographics, process diagrams, data visualizations and executive-level presentations.

Desirable

Experience in creating interactive PDFs, digital publications or multimedia proposal documents. Experience in building or administering bid microsites, landing pages, digital sales rooms or other secure online proposal environments.