Back Office Executive

Swift Roadways; Mumbai Suburban; On-site; INR 201,000 - 335,000; Full time

Job summary

Swift Roadways in Mumbai is seeking a Logistics Assistant to monitor vehicle temperature via GPS and ensure compliance with required standards. The role involves creating and updating daily temperature sheets and reports, and coordinating with depot supervisors to address any deviations.

The ideal candidate holds a graduation, communicates well, and can handle multiple vehicle updates, with basic MS Excel/MS Office knowledge and willingness for rotational shifts.

Qualifications

• Graduate in any discipline.
• Good communication and coordination skills.
• Basic knowledge of MS Excel and MS Office.
• Comfortable working in a Rotational Shift.
• Good follow-up and problem-solving skills.
• Ability to handle multiple vehicle updates simultaneously.
• Logistics/vehicle tracking experience will be an advantage.

Responsibilities

• Monitor vehicle temperature through GPS tracking systems and ensure it is maintained as per the required temperature standards.
• Identify temperature fluctuations and coordinate with depot supervisors to resolve the issue.
• Prepare and update daily temperature monitoring sheets, tracking sheets and operational reports using MS Excel.
• Prepare and maintain LR, DMR, expense bills and other operational paperwork.
• Coordinate with depot supervisors and stakeholders regarding temperature deviations, vehicle status and operational requirements.
• Perform day-to-day logistics operations and ensure smooth coordination of activities.
• Maintain accurate records of temperature monitoring, operational expenses, documentation and other relevant data.
• Follow up on temperature-related issues and other operational discrepancies and escalate to the concerned team.
• Ensure timely completion of paperwork, data entry and daily reporting activities.

Skills

Communication

Coordination

Problem solving

Multi-tasking

Education

Graduate

Tools

MS Excel

MS Office

Job description

Key Responsibilities

• Monitor vehicle temperature through GPS tracking systems and ensure it is maintained as per the required temperature standards.
• Identify temperature fluctuations and immediately coordinate with depot supervisors to resolve the issue.
• Prepare and update daily temperature monitoring sheets, tracking sheets and operational reports using MS Excel.
• Prepare and maintain LR, DMR, expense bills and other operational paperwork.
• Coordinate with depot supervisors and other stakeholders regarding temperature deviations, vehicle status and operational requirements.
• Perform day-to-day logistics operations and ensure smooth coordination of activities.
• Maintain accurate records of temperature monitoring, operational expenses, documentation and other relevant data.
• Follow up on temperature-related issues and other operational discrepancies and escalateto the concerned team.
• Ensure timely completion of paperwork, data entry and daily reporting activities.

Requirements

• Graduate in any discipline.
• Good communication and coordination skills.
• Basic knowledge of MS Excel and MS Office.
• Comfortable working in a Rotational Shift.
• Good follow-up and problem-solving skills.
• Ability to handle multiple vehicle updates simultaneously.
• Logistics/vehicle tracking experience will be an advantage.