Back office Executive

Weekday AI (YC W21); Mumbai; On-site; INR 167,000 - 223,000; Full time

Job summary

Weekday AI (YC W21) in Andheri West, Mumbai seeks a Back Office Executive to support invoicing, offer letter coordination, payment tracking, and routine administrative operations for a recruiting business.

The role requires 0–1 year of experience, strong organisation and communication skills, and proficiency with spreadsheets and office tools. Working hours are 11:00 AM – 7:00 PM, 6 days a week. On-site position in Mumbai.

Qualifications

• Attention to detail for invoices, records and documentation.
• Strong organisational skills to manage trackers and deadlines.
• Clear, professional written and verbal communication with clients and internal teams.

Responsibilities

• Invoice Preparation and Management: Prepare and raise client invoices accurately and on time, ensuring that all invoices comply with agreed commercial terms.
• Offer Letter Coordination: Coordinate with the recruitment team to prepare and issue offer letters with accurate candidate details, compensation information, and other relevant terms.
• Payment Tracking: Maintain an updated tracker of invoices raised, payments received, and outstanding receivables.
• Payment Follow-ups: Follow up with clients regarding pending payments and flag overdue invoices to the relevant team members.
• Record Maintenance: Maintain organised records of invoices, payment receipts, offer letters, and related correspondence.
• Data Entry and Documentation: Ensure all financial and recruitment-related information is entered accurately into spreadsheets and internal trackers.
• Email Coordination: Handle routine email communication related to invoices, payment reminders, offer letters, and administrative requirements.
• Internal Coordination: Work closely with the recruitment and management teams to resolve discrepancies, obtain missing information, and ensure smooth back-office operations.
• Administrative Support: Assist with day-to-day operational tasks and ensure records are accurate, accessible, and up to date.

Skills

Attention to detail

Organisation

Communication

Tools

Spreadsheets

Email

Office tools

Job description

Job Description:

This role is for one of Weekday’s clients

Min Experience: 0+ years
Location: Andheri West, Mumbai
JobType: full-time

Compensation: ₹15,000–₹20,000 per month

Working Days: 6 days a week

Working Hours: 11:00 AM – 7:00 PM

We are looking for an organised, detail-oriented, and dependable Back Office Executive to support invoicing, offer letter coordination, payment tracking, and routine administrative operations for a recruiting business.

The ideal candidate will be responsible for maintaining accurate records, preparing client invoices, coordinating with the recruitment team to ensure offer letters are issued correctly and on time, and following up on outstanding payments. This role requires strong organisational skills, attention to detail, professional communication, and the ability to manage multiple administrative tasks efficiently.

Key Responsibilities

• Invoice Preparation and Management: Prepare and raise client invoices accurately and on time, ensuring that all invoices comply with agreed commercial terms.
• Offer Letter Coordination: Coordinate with the recruitment team to prepare and issue offer letters with accurate candidate details, compensation information, and other relevant terms.
• Payment Tracking: Maintain an updated tracker of invoices raised, payments received, and outstanding receivables.
• Payment Follow-ups: Follow up with clients regarding pending payments and flag overdue invoices to the relevant team members.
• Record Maintenance: Maintain organised records of invoices, payment receipts, offer letters, and related correspondence.
• Data Entry and Documentation: Ensure all financial and recruitment-related information is entered accurately into spreadsheets and internal trackers.
• Email Coordination: Handle routine email communication related to invoices, payment reminders, offer letters, and administrative requirements.
• Internal Coordination: Work closely with the recruitment and management teams to resolve discrepancies, obtain missing information, and ensure smooth back-office operations.
• Administrative Support: Assist with day-to-day operational tasks and ensure records are accurate, accessible, and up to date.

Must-Have Skills

• Attention to Detail: Ability to verify numerical information, candidate details, invoice amounts, and documentation with a high degree of accuracy.
• Organisation: Strong ability to maintain records, manage trackers, prioritise tasks, and meet deadlines.
• Communication: Clear and professional written and verbal communication skills for coordinating with clients and internal teams.

Required Qualifications and Experience

• 0–1 year of experience in back-office operations, administration, data entry, billing, or a related role.
• Freshers with strong organisational and communication skills are encouraged to apply.
• Basic proficiency in spreadsheets, email, and standard office tools.
• Comfort working with numerical data, invoices, payment records, and formal documents.
• Ability to follow up consistently and handle routine responsibilities independently.
• A reliable, proactive, and responsible approach to work.