Female Back Office Executive

EducoHire; Gurugram District; On-site; INR 201,000 - 279,000; Full time

Job summary

EducoHire in Gurugram is seeking a Female Backend Executive to manage back-office operations, invoicing, and documentation. The role requires 1–2 years of relevant experience, familiarity with Tally, and strong email communication.

You will handle quotations, billing, and office admin tasks, coordinate with customers and vendors, and maintain accurate records using Excel and other systems. Local candidates only.

Qualifications

• Graduate in any discipline; commerce background preferred.
• Minimum 1–2 years in backend, accounts support, billing or office administration.
• Basic knowledge of accountancy and accounting procedures.
• Working knowledge of Tally is essential.
• Practical ability to prepare quotations, invoices, bills, and other business documents.
• Good written communication skills and the ability to draft professional emails.

Responsibilities

• Quotations, Billing & Invoicing: prepare quotations, price offers, invoices, bills and related documents; ensure accuracy of details; maintain records; follow up with customers.
• Basic Accounting & Tally: perform routine accounting and data-entry; use Tally for entries and record maintenance; maintain ledgers and related records.
• Email Communication & Customer Coordination: draft and send professional emails; respond to queries; escalate when needed; maintain professional standards.
• Backend & Office Administration: maintain organized records; update information in Tally/Excel; coordinate with teams; ensure timely completion of tasks.

Skills

Communication skills

MS Excel

Email drafting

Typing accuracy

Attention to detail

Education

Commerce background

Bachelor's degree

Tools

Tally

Job description

Job Description: Female Backend Executive

Location: Old Railway Road, Gurugram (Gurgaon), Haryana
Industry: Industrial Products Distribution
Designation: Backend Executive / Office Executive
Gender Preference: Female
Employment Type: Full-Time
Required Experience: Minimum 12 years in a similar role
Salary: 18,000–25,000 per month, depending on experience and calibre

Role Summary

We are looking for an experienced, organised, and detail-oriented Female Backend Executive to manage day-to-day back-office operations, basic accounting activities, documentation, quotation and invoice preparation, and professional email communication.

The candidate should have practical experience in a similar backend, accounts support, or office administration role. Basic knowledge of accountancy and working familiarity with Tally, billing, invoicing, and quotation preparation are essential.

The ideal candidate should be comfortable handling customer and vendor communications, responding to queries through email, and ensuring that all office documentation and backend activities are completed accurately and on time.

Candidates must have at least 1–2 years of relevant work experience. Freshers are not eligible and should not apply.

Key Responsibilities

1. Quotations, Billing & Invoicing

• Prepare quotations, price offers, sales invoices, bills, and other business documents.
• Ensure accuracy of product descriptions, quantities, rates, taxes, and other details in quotations and invoices.
• Maintain records of quotations issued, invoices generated, and pending customer enquiries.
• Follow up on quotations and coordinate with the concerned team regarding customer requirements and order status.
• Assist in maintaining sales, purchase, and billing records.

1. Basic Accounting & Tally

• Perform routine accounting and data‑entry activities.
• Use Tally for relevant accounting entries and record maintenance.
• Assist with maintaining customer and vendor ledgers and other accounting records.
• Support basic documentation relating to payments, receipts, purchases, and sales.
• Maintain proper filing and organisation of financial and business documents.
• Ensure accuracy and completeness of accounting‑related data.

1. Email Communication & Customer Coordination

• Draft and send professional emails to customers, vendors, and other business contacts.
• Respond to incoming emails and resolve routine queries independently wherever possible.
• Provide appropriate responses to customer enquiries relating to quotations, invoices, orders, and documentation.
• Follow up on pending emails and ensure timely communication.
• Escalate queries requiring approval or technical input to the concerned team.
• Maintain professional communication standards in all written correspondence.

1. Backend & Office Administration

• Maintain organised records of quotations, invoices, orders, and other office documents.
• Enter and update information accurately in Tally, Excel, and other relevant systems.
• Coordinate with internal teams to ensure smooth processing of customer requirements.
• Assist in routine office administration and documentation.
• Track pending tasks and follow up to ensure timely completion.
• Handle assigned responsibilities independently while maintaining accuracy and confidentiality.

Mandatory Skills & Qualifications

• Graduate in any discipline; a Commerce background will be preferred.
• Minimum 1–2 years of experience in a similar backend, accounts support, billing, or office administration role.
• Basic knowledge of accountancy and accounting procedures.
• Working knowledge of Tally is essential.
• Practical ability to prepare quotations, invoices, bills, and other business documents.
• Good written communication skills and the ability to draft professional emails.
• Ability to understand email queries and respond with appropriate resolutions.
• Basic proficiency in MS Excel, MS Word, email, and other office applications.
• Good typing accuracy, attention to detail, and organisational skills.

Desired Candidate Profile

• Female candidate with relevant prior work experience.
• Responsible, systematic, and detail-oriented.
• Capable of managing routine backend and accounting support activities independently.
• Comfortable communicating with customers and vendors over email and telephone.
• Able to manage multiple tasks and meet deadlines.
• Professional in conduct, with a positive attitude and willingness to take ownership of assigned responsibilities.

Important Eligibility Requirement

Freshers are strictly not required. Candidates must have at least 1–2 years of practical experience in a similar role, with working knowledge of Tally, basic accounting, quotation and invoice preparation, and professional email communication.

Candidates without relevant experience or without basic Tally and billing knowledge should not apply.

Compensation

Salary will be in the range of 18,000–25,000 per month, depending on the candidate’s relevant experience, practical skills, and overall suitability.

ONLY LOCAL CANDIDATES OF GURUGRAM WILL BE PREFERRED