Back Office Executive

Vivre Panels; Kolkata District; On-site; INR 180,000 - 300,000; Full time

Job summary

Vivre Panels is seeking a proactive Back Office Executive to support coordination and information flow across departments in Kolkata. The role emphasizes regular follow-ups with stakeholders, maintaining records, and ensuring timely communication.

The ideal candidate will have strong organizational skills and basic proficiency in MS Excel/Word and Google Sheets, with experience in back-office or operations support. Full-time position based in Kolkata.

Qualifications

• Graduate in any discipline.
• Experience in back office, coordination, operations, or follow-up roles preferred.
• Strong organizational and communication skills.
• Proactive and responsible approach to work.
• Comfortable coordinating with multiple teams.

Responsibilities

• Coordinate with different internal teams and departments on a regular basis.
• Follow up with concerned stakeholders for updates and pending requirements.
• Ensure timely communication and proper coordination between departments.
• Act as a point of contact for collecting and sharing required information.
• Maintain regular follow-ups to ensure smooth progress of ongoing activities.
• Coordinate with team members and management regarding updates and requirements.
• Identify communication gaps or delays and follow up with the concerned individuals.
• Maintain basic records, follow-up details, and coordination updates.
• Support the management and operations team with day-to-day coordination.
• Ensure proper communication and timely responses across stakeholders.

Skills

Follow-up

Coordination

Communication

MS Excel

Google Sheets

Education

Graduate degree

Tools

MS Word

MS Excel

Google Sheets

Job description

Job Description Back Office Executive

Location: Kolkata

Employment Type: Full-Time

Role Overview

We are looking for a proactive and well-organized Back Office Executive to support the organization through effective coordination and follow-up. The candidate will be responsible for maintaining regular communication with internal teams, following up on pending requirements, coordinating between stakeholders, and ensuring smooth information flow across departments.

Key Responsibilities

• Coordinate with different internal teams and departments on a regular basis.
• Follow up with concerned stakeholders for updates and pending requirements.
• Ensure timely communication and proper coordination between departments.
• Act as a point of contact for collecting and sharing required information.
• Maintain regular follow-ups to ensure smooth progress of ongoing activities.
• Coordinate with team members and management regarding updates and requirements.
• Identify communication gaps or delays and follow up with the concerned individuals.
• Maintain basic records, follow-up details, and coordination updates.
• Support the management and operations team with day-to-day coordination.
• Ensure proper communication and timely responses across stakeholders.

Required Skills

• Strong follow-up and coordination skills.
• Good verbal and written communication skills.
• Ability to communicate confidently with multiple stakeholders.
• Strong organizational and interpersonal skills.
• Ability to handle multiple follow-ups simultaneously.
• Proactive and responsible approach towards work.
• Basic knowledge of MS Excel, Word, and Google Sheets.

Qualification & Experience

• Graduate in any discipline.
• Experience in back office, coordination, operations, or follow-up roles will be preferred.

Preferred Candidate

A proactive individual who is comfortable communicating with different people, regularly following up, coordinating between teams, and ensuring smooth execution of day-to-day operations.