Back Office Coordinator/Admin Executive

Aczet Pvt. Ltd.; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Aczet Pvt. Ltd. in Mumbai is looking for a Client Coordinator to manage communications with clients and facilitate orders and quotations. Candidates should be proficient in English and MS Office tools, with responsibilities including client coordination, invoicing, and document management.

This role requires a graduate candidate with strong organization skills and the ability to work collaboratively across departments. The job is vital for ensuring smooth operations in a dynamic environment that emphasizes digitization.

Qualifications

• Proficient in written and verbal English communication.
• Skilled in MS Office including Excel, Word, PowerPoint, and Outlook.
• Experience in client coordination and document management.

Responsibilities

• Coordinate daily with clients via verbal and email communication.
• Prepare database, records, and reports using Excel.
• Manage invoices and follow up on payments with clients.

Skills

Proficient in English communication

MS Office (Excel, Word, PowerPoint, Outlook)

Education

Any graduate

Tools

Tally

Job description

Aczet Pvt. Ltd. is a leading manufacturer of jewellery machinery, including gold testing machines, fibre laser markers, laser spot welding machines, and jewellery balances, serving the industry for over three decades. We are committed to digitization and expanding our impact across jewellery and other industrial sectors.

Job Description

Job Description:

• Candidate should be proficient in English communication (written and verbal) and proficient in MS Office (Excel, Word, PowerPoint, Outlook) and related tools.
• Daily client coordination via verbal and email for orders, rates/quotations, business follow‑up, and daily provision of DSR/MIS and other reports. Respond to client emails in a timely manner.
• Coordinate with other departments and branches, collecting and sending documents and information. Prepare database, records, files, and reports using Excel (formulas), Word, PowerPoint, Outlook, Tally, and physical filing.
• Prepare accurate bills and invoices and discuss with seniors before submission to the client.
• Manage debtors by following up on payments and deductions, and resolve any deductions in discussion with clients and seniors.
• Coordinate with departments, operations staff, branches, and accounts to fulfill requirements for smooth workflow.
• Develop systems to improve business processes with other team members.
• Maintain stationery records and overall office organisation.

Qualifications

Any graduate.