AV Procurement Coordinator

AVI-SPL India; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

AVI-SPL India is seeking a Procurement Coordinator to manage procurement activities, including purchase of materials and services, vendor engagement and negotiation to maximize value and support project teams. You will collaborate with project teams, monitor supplier performance, process orders in the finance system, verify invoices, and resolve discrepancies while pursuing continuous improvements.

This role offers growth within a dynamic, diverse workplace and opportunities to contribute to

Qualifications

• Minimum of 4-year degree or comparable industry experience in supply chain.
• 5+ years of logistics operations experience preferred.
• Experience executing supply chain strategies to exceed targets.

Responsibilities

• Coordinate delivery of goods and services to align with project plans.
• Negotiate pricing and sourcing options to reduce material costs.
• Enter orders into the finance system and support procurement workflow.
• Resolve discrepancies between invoices and purchase orders.
• Collaborate with vendors and internal teams to address issues.
• Assist with drop ship invoicing and system data accuracy.
• Support process improvements and system administration.
• Assist procurement team on special projects as needed.

Skills

Communication skills

Self-starter

Time management

Multitasking

Problem solving

Interpersonal skills

Education

Bachelor's degree in supply chain or related field

Job description

As a Procurement Coordinator, you will be responsible for the coordination of procurement activities including the purchase of materials and services, vendor engagement and negotiation to deliver the highest possible value and manage supply chain logistics in partnership with project teams to ensure successful and timely outcomes.

Who We Are

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevateexperiences,create new value, and enableorganizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

What You’ll Do

• Partner with project teams to oversee the delivery of goods and services to ensure they are delivered and executed in alignment with the project plan
• Manage material cost/risk through a number of methods including price negotiation and alternative sourcing as required
• Responsible for submission of orders into the finance system to facilitate procurement of goods and services thru the corporate procurement team
• Identify, research and resolve discrepancies with any existing purchase orders
• Coordination with the corporate procurement team for any changes required of existing purchase orders including cancellation
• Responsible for processing all drop ship invoices
• Verify invoices against Purchase Orders and receive orders in our accounting system
• Assist with the follow up of for the status of Purchase Orders
• Assist with the web help desk
• Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch
• Support other Procurement team members as time permits or when requested to by the Procurement Manager
• Ensure that all drop ship invoices are processed in timely manner
• Identifies, researches, and resolves discrepancies between invoices and purchase orders
• Contact vendors as needed to resolve any issues and respond to their inquiries
• Obtain accurate serial numbers from invoice or by contacting vendor
• Ensure that accurate serial numbers are entered for all appropriate products
• Assist with drop ship invoice preparations and audit process as needed
• Contribute to improving process workflows and maintaining system administration
• Assist Procurement team with any special projects as requested

Other duties assigned as needed

What We’re Looking For

Skills & Abilities

• Communicate and interact with internal employees, clients and colleagues in a professional and timely manner
• Self-starter capable of working independently and ensuring to meet deadlines
• Excellent communication and interpersonal skills, both verbal and written
• Ability to balance multiple tasks with changing priorities
• Excellent structured problem-solving skills
• Demonstrate time management skills with attention to detail

Education And/or Experience

• Minimum of 4-year degree or comparable industry experience in supply chain or related field
• 5+ years of logistics operations experience preferred
• Demonstrated experience understanding and executing supply chain strategies, resulting in exceeding business targets

WHY YOU’LL LIKE WORKING HERE

• Medical benefits, including vision
• Paid holidays, sick days, and personal days
• Enjoyable and dynamic company culture
• Training and professional development opportunities

More About Us

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.