Asst. Manager – Provident Fund & Retirement Benefits

ITC Limited; Kolkata District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

ITC Limited seeks a specialist to oversee the end-to-end administration of the Exempted Provident Fund (PF) Trust and Pension Scheme administration, ensuring compliance and accurate reporting. The role includes coordinating with HR, Payroll, Finance, and statutory authorities, managing records, and driving process improvements.

The incumbent will ensure timely filings, governance adherence, and seamless fund accounting while supporting audit readiness and regulatory compliance across PF and

Qualifications

• 5–6 years of experience in provident fund or retirement benefits administration.
• Strong knowledge of EPF/MP Act, 1952 and related schemes.
• Experience in governance, recordkeeping, and compliance.
• Excellent communication with HR, payroll, and statutory bodies.

Responsibilities

• Manage end-to-end administration of the Exempted Provident Fund (PF) Trust.
• Oversee PF contributions, withdrawals, transfers, settlements, and interest crediting.
• Maintain accurate member records, reconciliations, balances, and statutory documentation.
• Coordinate with trustees, auditors, and regulatory authorities to ensure compliance.

Skills

Provident Fund administration

Pension administration

Regulatory compliance

Payroll coordination

Audit readiness

Job description

PF Trust Administration

• Manage the end-to-end administration of theCompany’s Exempted Provident Fund (PF) Trust.
• Oversee PF contributions, withdrawals, advances,transfers, settlements, and interest crediting.
• Maintain accurate member records,reconciliations, balances, and statutory documentation.
• Ensure compliance with the EPF & MP Act,1952, related schemes, and applicable regulations.
• Liaise with EPFO and statutory authorities oninspections, approvals, exemptions, and regulatory matters.
• Track regulatory changes and implement necessaryprocess, system, and documentation updates.

2. Pension & RetirementBenefits Administration

• Administer matters relating to the Employees’Pension Scheme (EPS), including member support, documentation, and compliance.
• Provide guidance to employees and retirees onPF, pension, and retirement benefits.
• Coordinate retirement settlements with HR,Payroll, Finance, and other stakeholders.
• Ensure timely and accurate benefit calculations,documentation, and employee communication.
• Promote awareness and understanding of PF, EPS,and retirement benefit processes.
• Support the effective functioning of the PFTrust Board/Trustees.
• Prepare meeting agendas, papers, minutes,compliance updates, action reports, and presentations.
• Ensure adherence to trust rules, statutoryrequirements, investment guidelines, and governance standards.
• Coordinate with trustees, auditors, investmentmanagers, actuaries, legal advisors, and regulatory authorities.
• Maintain statutory records, filings, returns,and trust-related documentation.
• Drive closure of audit observations andimplementation of process improvements.

4. Fund Accounting, Audit& Financial Reporting

• Oversee PF Trust accounting, financialreporting, and regulatory disclosures.
• Ensure timely reconciliation of contributions,member balances, investments, bank accounts, and ledgers.
• Coordinate preparation of annual accounts,financial statements, and audit schedules.
• Liaise with auditors, tax advisors, and externalconsultants.
• Review interest calculations, settlementaccounting, and investment income allocation.
• Support investment monitoring in line withregulatory guidelines and trustee-approved policies.

5. Payroll, HR & EmployeeServices

• Partner with HR and Payroll to ensure accuratePF deductions, employer contributions, and compliance reporting.
• Address employee queries on PF, EPS, transfers,withdrawals, nominations, UAN, KYC, and retirement settlements.
• Deliver a high-quality employee experiencethrough responsive and accurate support.
• Act as the organization's subject matter experton PF and retirement benefits.

6. Process Excellence &Digital Transformation

• Drive initiatives to enhance operationalefficiency, accuracy, compliance, and employee experience.
• Lead automation, digitization, andsimplification of PF and pension administration processes.
• Strengthen internal controls, documentationstandards, and maker-checker mechanisms.
• Support implementation and optimization ofpayroll, PF accounting, employee self-service, and reporting systems.

Requirements

Qualification

• Minimum 5-6 years of experience in anorganisation of repute
• Additional certification or experience inProvident Fund, Retirement Benefits, Labour Laws, or Employee Benefitsadministration will be an advantage