Manager – Provident Fund & Retirement Benefits

Itcportal; Kolkata District; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Itcportal seeks a seasoned PF and Retirement Benefits administrator to manage end-to-end PF Trust operations, pension matters, and related governance. The role involves coordinating with HR, Payroll, Finance and external regulators to ensure accurate records, compliance, and timely reporting.

You will oversee trust accounting, audits, and disclosures while driving process improvements and digitization of PF and pension workflows, delivering a high-quality employee experience.

Qualifications

• Minimum 5-6 years of experience in an organisation of repute.
• Additional certification or experience in Provident Fund, Retirement Benefits, Labour Laws, or Employee Benefits administration will be an advantage.

Responsibilities

• Oversee PF Trust administration and compliance with EPF/MP Act, related schemes and regulations.
• Coordinate PF contributions, withdrawals, transfers, settlements and interest crediting.
• Maintain member records, reconciliations, balances and statutory documentation.
• Liaise with EPFO and regulatory authorities on inspections, approvals and exemptions.
• Track regulatory changes and implement process, system and documentation updates.
• Administer pension scheme matters and provide guidance on PF, pension and retirement benefits.
• Coordinate retirement settlements with HR, Payroll, Finance and other stakeholders.
• Ensure accurate benefit calculations and employee communications.
• Support PF Trust Board/Trustees and prepare meeting papers and compliance updates.
• Drive audit observations closure and implement process improvements.
• Oversee PF Trust accounting, financial reporting and regulatory disclosures.
• Coordinate preparation of annual accounts and audit schedules.

Skills

PF Trust administration

EPF Act knowledge

Regulatory compliance

Accounts reconciliation

Payroll coordination

Stakeholder liaison

Audit support

Process digitization

Tools

Payroll software

Accounting systems

Audit tools

Job description

PF Trust Administration

• Manage the end-to-end administration of theCompany’s Exempted Provident Fund (PF) Trust.
• Oversee PF contributions, withdrawals, advances,transfers, settlements, and interest crediting.
• Maintain accurate member records,reconciliations, balances, and statutory documentation.
• Ensure compliance with the EPF & MP Act,1952, related schemes, and applicable regulations.
• Liaise with EPFO and statutory authorities oninspections, approvals, exemptions, and regulatory matters.
• Track regulatory changes and implement necessaryprocess, system, and documentation updates.

2. Pension & RetirementBenefits Administration

• Administer matters relating to the Employees’Pension Scheme (EPS), including member support, documentation, and compliance.
• Provide guidance to employees and retirees onPF, pension, and retirement benefits.
• Coordinate retirement settlements with HR,Payroll, Finance, and other stakeholders.
• Ensure timely and accurate benefit calculations,documentation, and employee communication.
• Promote awareness and understanding of PF, EPS,and retirement benefit processes.
• Support the effective functioning of the PFTrust Board/Trustees.
• Prepare meeting agendas, papers, minutes,compliance updates, action reports, and presentations.
• Ensure adherence to trust rules, statutoryrequirements, investment guidelines, and governance standards.
• Coordinate with trustees, auditors, investmentmanagers, actuaries, legal advisors, and regulatory authorities.
• Maintain statutory records, filings, returns,and trust-related documentation.
• Drive closure of audit observations andimplementation of process improvements.

4. Fund Accounting, Audit& Financial Reporting

• Oversee PF Trust accounting, financialreporting, and regulatory disclosures.
• Ensure timely reconciliation of contributions,member balances, investments, bank accounts, and ledgers.
• Coordinate preparation of annual accounts,financial statements, and audit schedules.
• Liaise with auditors, tax advisors, and externalconsultants.
• Review interest calculations, settlementaccounting, and investment income allocation.
• Support investment monitoring in line withregulatory guidelines and trustee-approved policies.

5. Payroll, HR & EmployeeServices

• Partner with HR and Payroll to ensure accuratePF deductions, employer contributions, and compliance reporting.
• Address employee queries on PF, EPS, transfers,withdrawals, nominations, UAN, KYC, and retirement settlements.
• Deliver a high-quality employee experiencethrough responsive and accurate support.
• Act as the organization's subject matter experton PF and retirement benefits.

6. Process Excellence &Digital Transformation

• Drive initiatives to enhance operationalefficiency, accuracy, compliance, and employee experience.
• Lead automation, digitization, andsimplification of PF and pension administration processes.
• Strengthen internal controls, documentationstandards, and maker-checker mechanisms.
• Support implementation and optimization ofpayroll, PF accounting, employee self-service, and reporting systems.

Requirements

Qualification

• Minimum 5-6 years of experience in anorganisation of repute
• Additional certification or experience inProvident Fund, Retirement Benefits, Labour Laws, or Employee Benefitsadministration will be an advantage