Asst Manager - HR & Administration

Coe Special Technical Services India; Bengaluru; In loco; INR 900.000 - 1.500.000; Tempo pieno

Descrizione del lavoro

Coe Special Technical Services India is seeking an experienced HR Generalist to independently manage end-to-end HR operations for the India office (~100 employees). The role includes recruitment, payroll, employee lifecycle, and statutory compliance, with potential remote support for group HR initiatives.

Ideal candidate has about a decade in HR operations, strong HRMS and MS Excel skills, and the ability to coordinate across geographically dispersed teams and with external partners.

Competenze

• Graduate/PG in HR or related field required.
• About 10 years of HR Generalist/Operations experience.
• Experience handling end-to-end HR activities for small to mid-sized firms.
• Exposure to HRMS implementation or digitization is advantageous.
• Strong knowledge of Indian labour laws and statutory compliance.
• Ability to coordinate with multiple stakeholders across locations.

Mansioni

• Manage end-to-end HR operations, recruitment, payroll, and employee lifecycle for ~100 India staff.
• Ensure statutory compliance and maintain HR policies, records, and documentation.
• Prepare HR MIS, headcount, attrition, attendance, payroll, and other metrics.
• Support HR transformation, digitization, and group-wide initiatives.
• Collaborate with Group HR, IT, auditors, and external partners for smooth operations.

Conoscenze

HR operations

Recruitment

Payroll coordination

Employee lifecycle management

HRMS expertise

Excel & HR reporting

Cross-functional collaboration

Formazione

Bachelor's or master's in HR/Business Admin

Strumenti

HRMS

Payroll systems

MS Excel

HR reporting tools

Descrizione del lavoro

Role Purpose

To independently manage end-to-end HR operations, recruitment, employee lifecycle management, payroll, reporting, statutory compliance, office administration, and facilities management for the India office of approximately 100 employees. The role will also provide remote support for Group HR transformation, digitization, and talent initiatives across Group companies.

Key Responsibilities

1. HR Operations, Recruitment & Employee Lifecycle

• Manage the complete employee lifecycle, including onboarding, induction, documentation, probation, confirmation, transfers, employee records, exit formalities, and full and final settlements.
• Coordinate end-to-end recruitment, including manpower requisitions, sourcing, screening, interview coordination, offer management, background verification, and joining formalities.
• Coordinate monthly payroll processing, validate payroll inputs, attendance, leave, overtime, reimbursements, deductions, and statutory contributions, ensuring timely and accurate payroll closure.
• Administer leave, attendance, employee benefits, insurance, employment contracts, and employee-related documentation.
• Prepare regular HR MIS and reports covering headcount, recruitment, joiners and exits, attrition, attendance, leave, payroll, and other HR metrics.
• Handle employee queries and grievances, coordinate performance appraisals, and maintain HR policies, trackers, and process documentation.

2. Statutory Compliance

• Ensure timely compliance with applicable Indian labour laws and statutory requirements, including PF, ESI, professional tax, labour welfare fund, and other applicable filings and records.
• Coordinate with payroll partners, consultants, auditors, and authorities on statutory filings, audits, and compliance matters.
• Maintain compliance calendars and ensure timely submissions, renewals, and documentation.

3. Office Administration & Facilities

• Manage day-to-day office administration, facilities, housekeeping, security, maintenance, utilities, and workplace services.
• Coordinate vendors, service providers, office supplies, travel, accommodation, invoices, and administrative expenses.
• Ensure a safe, functional workplace and efficient delivery of administrative services.

4. Group HR Transformation & Digitization

• Support Group HRMS implementation, workflow automation, HR process digitization, and employee self-service initiatives.
• Assist with requirements gathering, data validation, user acceptance testing (UAT), documentation, and implementation tracking.
• Coordinate with Group HR, IT, vendors, and HR teams across Group companies to support project implementation and process standardization.

5. Group Talent & HR Initiatives

• Support Group-wide initiatives in performance management, talent reviews, learning and development, employee engagement, and succession planning.
• Coordinate data collection, reporting, communications, and follow-ups with HR teams across Group companies.
• Assist in preparing talent dashboards, management reports, and supporting the rollout of Group HR policies and frameworks.

Key Skills & Competencies

• Hands-on experience in HR operations, recruitment, payroll coordination, and employee lifecycle management.
• Working knowledge of Indian labour laws and statutory compliance.
• Proficiency in HRMS, payroll systems, MS Excel, and HR reporting.
• Strong coordination, analytical, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and collaborate with geographically dispersed teams.

Experience & Qualifications

• Graduate or postgraduate qualification in HR, Business Administration, or a related discipline.
• Around 10 years of relevant experience in HR Generalist or HR Operations roles.
• Experience managing end-to-end HR activities for a small or mid-sized organization.
• Exposure to HRMS implementation, HR digitization, or Group-level HR initiatives will be an advantage.