Associate Manager - Admin - FTC

Upstox; Bengaluru Urban; Sur place; INR 1 200 000 - 2 500 000; Plein temps

Résumé du poste

Upstox in Bengaluru is seeking an Association Manager - Administration on a fixed-term basis to lead and streamline admin, facilities, procurement, and travel operations for the entire organization.

You will own end-to-end vendor management, invoice processing via HRMS, ensure ISO compliance, and coordinate domestic/international travel for large groups, while maintaining data accuracy and strong stakeholder communications.

Qualifications

• 8–10 years of admin work experience.
• Excellent interpersonal, time management, and organizational skills.
• Strong verbal and written communication with stakeholders and leadership.
• Ability to interact, communicate, and negotiate effectively.
• Self-motivated, professional, and able to manage workload in a fast-paced agile environment.
• Strong data management and filing skills.
• Experience coordinating domestic/international travel for large groups.
• Knowledge of ISO standards for admin activities.

Responsabilités

• Create and adhere to policies and processes for admin, facility, procurement, travel and tasks.
• Collecting, maintaining, submitting bills/invoices and uploading to HRMS.
• Ensure 100% compliance with information security guidelines.
• Create and implement systems for smooth office administration across locations.
• Monitor housekeeping and physical security across locations.
• Own end-to-end vendor management for supplies and onboarding kits.
• Document invoices and upload to HRMS; maintain PO/invoice hard copies.
• Track reimbursement process and maintain a tracker for each task.
• Coordinate travel needs and plan itineraries per inhouse policy.
• Maintain ISO standards for admin activities.

Connaissances

Admin experience

Interpersonal skills

Time management

Organizational skills

Communication skills

Stakeholder management

Data management

Outils

SAP MM

HRMS

Description du poste

Role Overview: We are looking for a Product Manager II to drive high-impact product initiatives across a fast-growing fintech or brokerage business. The role requires a strong combination of product thinking, customer obsession, analytical rigor, and execution excellence. The candidate will be responsible for identifying opportunities, shaping product strategy, driving ideation, and partnering with cross-functional teams to deliver measurable customer and business outcomes. The ideal candidate should be highly comfortable with product funnel analysis, identifying conversion and engagement opportunities, and using data to drive product decisions. Experience or understanding of the lending business is a strong advantage, but is not a core requirement.

Job Title and Team

Asso. Manager - Administration - FTC

Location

Bangalore

Job description summary

Meet your team:

Impact (responsibilities)

Work with IT, Infosec, Finance & HR stakeholders to create and adhere to policies and processes related to admin, facility, procurement, travel and tasks for the whole organisation.

• Collecting, maintaining, submitting bills/invoices, and uploading to the HRMS tool.
• Ensuring 100% compliance as per the Information security guidelines
• Responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations.
• Creating and monitoring overall tasks for the Housekeeping staff & Physical Security across all locations.
• Owning end-to-end vendor management for various office supplies, employee onboarding kits and other supplies during employee engagement activities.
• Collecting, verifying & documenting invoices to upload them on the HRMS tool.
• Maintaining hard copy of these POs and invoices as and when needed
• Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails. Maintaining a Tracker sheet for every task. SAP MM knowledge is an added advantage.
• Coordinating with department heads/management/employees to determine their domestic/international travel needs, planning their end-to-end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy.
• Maintaining the ISO standards for all the admin activities

Your Day to Day : In your day to day role you will:

• Proven 8-10 years of work experience as an Admin.
• Excellent interpersonal, time management and organizational skills are a non-negotiable
• Having superior verbal and written communication skills is extremely crucial as this role requires heavy interactions with key stakeholders and the leadership team
• Ability to interact, communicate and negotiate effectively
• Someone who is highly self-motivated, professional, and capable of managing their work-load and prioritizing tasks in a fast-paced agile environment.
• Excellent data management and filling skills
• Ability to think on their feet and problem solve effectively with minimal supervision
• Excellent knowledge of domestic and international travel trends
• Prior experience and expertise with handling end-to-end travel and stay bookings (domestic and international) - for large groups
• Prior experience with handling end-to-end global leadership itineraries