Associate - Facilities & Administration

Guidehouse; Chennai; On-site; INR 300,000 - 500,000; Full time

Job summary

Guidehouse in Chennai, India is seeking a graduate with 0-2 years of procurement experience to join the facilities team. You will handle end-to-end procurement tasks, vendor coordination, and documentation.

The role emphasizes compliance, record-keeping, and collaboration with finance and vendors; MS Excel skills are required and this is a good fit for those aiming to grow in supply chain and procurement.

Qualifications

• Graduate in any discipline; preference for Supply Chain, Procurement, Commerce, or Business Administration.
• 0-2 years of experience in procurement, purchasing, or vendor coordination.
• Good communication, negotiation, coordination, and follow-up skills.
• Proficiency in MS Excel, Word, and Outlook.
• Strong attention to detail, documentation, and analytical skills.
• Ability to manage multiple requests and meet deadlines.
• High level of integrity, confidentiality, and a process-oriented approach.

Responsibilities

• Support end-to-end procurement activities, including purchase requisitions, RFQs, quotations, and purchase orders.
• Coordinate with vendors for quotations, negotiations, delivery schedules, and follow-ups.
• Assist with vendor onboarding, documentation, evaluation, and database maintenance.
• Maintain procurement records, contracts, rate cards, and supplier agreements.
• Ensure compliance with procurement policies, approval workflows, and documentation standards.
• Coordinate with internal stakeholders, Finance, and vendors for invoice processing and payment follow-ups.
• Support price comparisons, cost optimization, and procurement reporting.
• Track purchase orders, contract renewals, and delivery commitments.

Skills

Vendor coordination

Negotiation

Communication

Follow-up

MS Excel

MS Word

Outlook

Detail orientation

Education

Graduate

Tools

MS Excel

MS Word

Outlook

Job description

Job Details

Job Family: Facilities (India)

Travel Required: None

Clearance Required: None

What You Will Do

• Support end-to-end procurement activities, including purchase requisitions, RFQs, quotations, and purchase orders.
• Coordinate with vendors for quotations, negotiations, delivery schedules, and follow-ups.
• Assist with vendor onboarding, documentation, evaluation, and database maintenance.
• Maintain procurement records, contracts, rate cards, and supplier agreements.
• Ensure compliance with procurement policies, approval workflows, and documentation standards.
• Coordinate with internal stakeholders, Finance, and vendors for invoice processing and payment follow-ups.
• Support price comparisons, cost optimization, and procurement reporting.
• Track purchase orders, contract renewals, and delivery commitments.

What You Will Need

• Graduate in any discipline; preference for Supply Chain, Procurement, Commerce, or Business Administration.
• 0-2 years of experience in procurement, purchasing, or vendor coordination.
• Good communication, negotiation, coordination, and follow-up skills.
• Proficiency in MS Excel, Word, and Outlook.
• Strong attention to detail, documentation, and analytical skills.
• Ability to manage multiple requests and meet deadlines.
• High level of integrity, confidentiality, and a process-oriented approach.

What Would Be Nice To Have

• Exposure to ERP/procurement systems and purchase order processing.
• Basic understanding of vendor management, invoice verification, and procurement compliance.