Associate Editorial Operations Administrator, Bangalore

Thomson Reuters; Bengaluru; On-site; INR 500,000 - 750,000; Full time

Benefits offered by this job

Hybrid Work Model

Mental Health Days

Headspace access

Tuition Reimbursement

Job summary

Thomson Reuters in Bengaluru is seeking an Associate Editorial Operations Administrator to provide administrative and operational support to editorial leadership and newsroom teams. The role includes bureau administration, procurement, travel coordination, contractor management, and filing for compliance.

You will liaise with Facilities, HR, IT, and local authorities, manage subscriptions and budgets, assist with onboarding/offboarding, and help coordinate training, meetings, and events across

Qualifications

• 1-2 years of experience in administration, operations, office management, or related field.
• Experience supporting a newsroom or media environment is an advantage.
• Excellent written and verbal communication in English, plus knowledge of an additional regional language.

Responsibilities

• Provide administrative and operational support to editorial leadership and newsroom teams in Bangalore, including bureau administration, procurement, transportation coordination, and contractor management.
• Ensure smooth and timely execution of newsroom-related administrative activities with the Bureau Chief and General Manager.
• Coordinate visitor travel arrangements, including visa applications, cost estimates, hotel reservations, and ground transportation for colleagues visiting India.
• Support business travel and expense management with travel estimates, approvals, bookings, and timely expense submission with documentation.
• Maintain organized digital and physical filing systems for efficient document retrieval and compliance.
• Liaise with Facilities, HR, IT, local authorities, and other stakeholders; manage bureau-wide communications.
• Provide onboarding and offboarding support with News Support and Technology teams.
• Coordinate training, team meetings, and company events across the region.

Skills

Organizational skills

Administrative skills

Problem solving

English communication

Multilingual

Job description

Associate Editorial Operations Administrator

The Associate Editorial Operations Administrator will be responsible for ensuring the smooth execution of all local administrative activities, working closely with the Bureau Chief and General Manager to provide comprehensive administrative support.

About the Role:

• Providing administrative and operational support to editorial leadership and newsroom teams in Bangalore, including bureau administration, procurement, transportation coordination, and contractor management.
• Ensuring the smooth and timely execution of all newsroom-related administrative activities, working closely with the Bureau Chief and General Manager.
• Coordinating visitor travel arrangements, including visa applications, cost estimates, hotel reservations, and ground transportation for colleagues visiting India from other locations.
• Supporting business travel and expense management by assisting with travel estimates, obtaining approvals, coordinating flight and hotel bookings, and ensuring timely expense submission with appropriate documentation.
• Maintaining organized digital and physical filing systems to facilitate efficient document retrieval and ensure compliance with local regulations and internal policies.
• Acting as a liaison with Facilities, HR, IT, local authorities, and other key stakeholders, while managing bureau-wide communications such as holiday schedules and office service updates.
• Providing onboarding and offboarding support in partnership with News Support and Technology teams.
• Coordinating and supporting training initiatives, team meetings, and company events across the region.
• Managing subscriptions, memberships, and communication services (such as mobile phones, television services, and news feeds), while providing budget-related updates to the Regional General Manager.
• Taking ownership of safety equipment management and maintaining accurate records within centralized databases, including tracking business assets such as mobile phones, UPS devices, and SIM cards.
• Supporting vendor onboarding and management, including service providers, contractors, and interns, while partnering with internal sourcing and procurement teams.
• Coordinating with third-party partners, such as Ascent, on contractor payments, leave administration, and shift or holiday allowances.
• Partnering with the Accounts Payable team to ensure vendor invoices are processed and paid within agreed timelines.
• Working closely with drivers and transport providers to manage bureau vehicle usage, fuel claims, and the timely renewal of insurance and statutory compliance requirements.

About You:

• Strong organizational, administrative, and problem-solving skills with a keen attention to detail.
• 1-2 years of experience in administration, operations, office management, or a related field. Previous experience supporting a newsroom or media environment is an advantage.
• Excellent written and verbal communication skills in English, along with proficiency in at least one additional language relevant to the region.
• The ability and willingness to support diverse teams across multiple geographies, cultures, and working styles.
• A flexible, proactive approach and the ability to perform effectively in a fast-paced and deadline-driven environment.
• A solutions-oriented mindset with a strong focus on delivering results and meeting business objectives.

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What's in it For You?

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more.