Associate Director Admin

PlaySimple Games; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

PlaySimple Games in Bengaluru is seeking an experienced Facilities Manager to oversee FM services including HVAC, electrical, plumbing, housekeeping, pest control, and front office operations.

The role involves managing office refurbishment projects, vendor contracts, AMC renewals, and ensuring compliance with EHS and safety standards while maintaining records, reports, and space optimization across the site.

Qualifications

• Strong technical knowledge in facilities services.
• Experience with procurement, negotiation and management of external contracts.
• Experience managing facilities/office services department.
• Experience with health & safety management (EHS).
• Knowledge of office management principles including filing, record keeping, procurement, stock keeping.

Responsibilities

• Oversee FM services including HVAC, electrical, plumbing, housekeeping, pest control, and front office.
• Manage office projects and refurbishments.
• Contract management, renewal of contracts, AMC, bills verification, certification, NDC, and follow-up.
• Ensure daily/weekly/monthly reports are prepared as per requirements.
• Maintain and review SLAs as per site requirements.
• Manage all EHS requirements.

Skills

Facilities management

Vendor management

EHS compliance

Office operations

Contract negotiation

Team coordination

Education

Graduation / Technical graduation

Job description

Qualification

Any graduation / Technical graduation

Responsibilities

• Overall, in charge for “FM SERVICES “- Technical services & Soft Services (HVAC & Electrical, Plumping, House Keeping, Pest control, Front office, etc.)
• To handle Office Projects and Refurbishment works.
• Vendor contract management, Renewal of contracts, AMC of contracts, Bills verification, certification, NDC, and Follow-up.
• Ensure all the daily, weekly, monthly reports are shared as per the requirements
• Maintain and review the SLA’s time to time as per site requirement.
• Manage all EHS requirement
• Directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization.
• To deal with vendors/service providers like suppliers, courier, manpower consultants etc.
• Liaise with government officials.
• Doing the quality of supervision for upkeep and maintenance, coordination with staff (team)
• Manage all office builds, refurbishments, Space, cleaning contracts, and mechanical/electrical/building maintenance.
• Maintain and cross checking all the records like Checklists, Logbooks, Tool register, and CAPA register etc.
• Educate and correct the team/ HK staff deployed to perform the standard procedures as applicable to their job positions.
• Maintains records, prepares reports, and composes correspondence related to the work.
• Liaising with Landlords and local authorities
• Fire safety procedures and compliance
• Ensuring site is secure
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Travel management, Visa processing and Hotel Accommodation

Required Experience/Skills

• Strong Technical knowledge.
• Working knowledge of procurement and negotiation and management of external contracts
• Previous experience of managing facilities/office services department
• Working experience of health & safety management (EHS)
• Knowledge of the principles of office management including organization, workflow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating. Competency expected Approachable individual with a professional manner
• Methodical in approach to tasks
• Self-motivated
• An effective time manager with the ability to multi-task
• Strong in building relationships and able to communicate at all levels
• Team player, and able to work on own initiative