Associate – Administration & Office Management

Crossbow Cybersecurity; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Competitive salary and benefits

Medical Insurance

Parental Support - Maternity Cover

Retirement Benefits - PF Contribution

Opportunities for professional growth

Collaborative and inclusive work env

Job summary

Crossbow Cybersecurity in Bengaluru—Whitefield is seeking an Associate - Administration & Office Management to support day-to-day office operations, facilities coordination, vendor management, travel arrangements, and documentation.

The role requires 6 months to 1 year of relevant experience, strong coordination and communication skills, proficiency in MS Office, and the ability to manage multiple tasks with attention to detail in a fast-paced environment.

Qualifications

• 6 months to 1 year of relevant experience in administration or office management.
• Good coordination and organisational skills.
• Proficiency in MS Office, particularly Excel and Word.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Support day-to-day office and facilities operations, including housekeeping, security, maintenance, pantry, and general office services.
• Coordinate with vendors and service providers for routine maintenance and operational requirements.
• Assist with vendor follow-ups, quotations, service requests, and documentation.
• Maintain inventory of office supplies, pantry items, stationery, and facility-related materials.
• Monitor stock levels and coordinate timely replenishment of essential items.
• Assist with invoice verification and coordinate with the Finance team for payment processing.
• Maintain administrative records, trackers, vendor details, and related documentation.
• Support workplace readiness, including seating arrangements, meeting rooms, and employee requirements.
• Coordinate visitor management, reception activities, and general workplace logistics.
• Assist in organising internal meetings, employee engagement activities, celebrations, and office events.
• Support basic IT asset coordination such as asset handover, collection, and documentation as per defined processes.
• Identify and report office or facility-related issues and ensure timely follow-up with the concerned teams or vendors.

Skills

Administration experience

Coordination skills

MS Office (Excel, Word)

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration / Commerce / Management

Tools

MS Office

Travel coordination tools

Job description

Experience: 6 Months - 1 Year

Relevant experience is mandatory

Job Location: Whitefield, Bangalore

Location Requirement: This position is open only to Bengaluru-based candidates

About the Role

We are looking for a proactive and organised Associate - Administration & Office Management to support the smooth day-to-day functioning of our office. The role involves assisting with facilities coordination, vendor management, office supplies, travel arrangements, documentation, and employee support.

The ideal candidate should have good coordination and communication skills, attention to detail, and the ability to manage multiple operational tasks effectively.

Key Responsibilities

Office Administration & Facilities

• Support day-to-day office and facilities operations, including housekeeping, security, maintenance, pantry, and general office services.

• Coordinate with vendors and service providers for routine maintenance and operational requirements.

• Assist with vendor follow-ups, quotations, service requests, and documentation.

• Maintain inventory of office supplies, pantry items, stationery, and facility-related materials.

• Monitor stock levels and coordinate timely replenishment of essential items.

• Assist with invoice verification and coordinate with the Finance team for payment processing.

• Maintain administrative records, trackers, vendor details, and related documentation.

• Support workplace readiness, including seating arrangements, meeting rooms, and employee requirements.

• Coordinate visitor management, reception activities, and general workplace logistics.

• Assist in organising internal meetings, employee engagement activities, celebrations, and office events.

• Support basic IT asset coordination such as asset handover, collection, and documentation as per defined processes.

• Identify and report office or facility-related issues and ensure timely follow-up with the concerned teams or vendors.

Travel & Accommodation Management

• Assist with employee and guest travel arrangements, including flights, trains, and local transportation.

• Coordinate hotel bookings and accommodation requirements.

• Liaise with travel agencies, hotels, and transportation vendors for bookings and confirmations.

• Maintain travel-related records, approvals, itineraries, and supporting documents.

• Ensure travel arrangements are made in accordance with company policies and approval processes.

• Assist in comparing travel options and identifying cost-effective arrangements.

• Support employees with basic travel-related coordination and queries.

Requirements

Key Skills

• 6 months to 1 year of relevant experience in Administration, Office Management, Facilities, Travel Desk, or a similar role.

• Good coordination and organisational skills.

• Basic understanding of vendor coordination and procurement processes.

• Proficiency in MS Office, particularly Excel and Word.

• Good verbal and written communication skills.

• Ability to manage multiple tasks and follow up effectively.

• Strong attention to detail and documentation skills.

• Ability to work independently on routine tasks while seeking guidance when required.

Travel Desk Skills

• Basic experience in coordinating corporate travel such as flights, hotels, and local transportation.

• Familiarity with travel booking portals or travel agency coordination.

• Understanding of travel approvals and company travel policies.

• Good planning and scheduling skills.

• Ability to maintain travel itineraries and related documentation accurately.

Education

Bachelor's degree in Business Administration, Commerce, Management, or a related field.

Key Success Factors

• Proactive and responsible approach to assigned tasks.

• Strong follow-up and coordination skills.

• Attention to detail and accuracy.

• Reliable and organised in managing day-to-day activities.

• Service-oriented approach towards employees and stakeholders.

• Ability to work in a fast-paced and dynamic environment.

• Willingness to learn and take ownership of administrative responsibilities.

Benefits

• Competitive salary and benefits

• Medical Insurance

• Parental Support - Maternity Cover

• Retirement Benefits - PF Contribution

• Opportunities for professional growth

• Collaborative and inclusive work environment