Assistant Vice President Operations

Society For Innovation And Entrepreneurship; Mumbai; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

Society For Innovation And Entrepreneurship in Mumbai seeks an experienced Administration Manager to oversee operations across multiple locations, including admin, IT, procurement, vendor management, and facility services.

You will ensure SOPs, budgets, governance, and data reporting, engage with startups and government bodies, mentor staff, oversee events like Demo Days, and drive security, ISO compliance, and infrastructure initiatives.

Qualifications

• Must have strong administrative and operational oversight skills.
• Experience coordinating across multiple sites and functions.

Responsibilities

• Oversee general operations including admin, IT, procurement, vendor management, facility services and office administration across locations.
• Ensure SOPs, processes, policy, SLAs, budgets and governance are adhered to across the department.
• Engage with startups, incubators, government bodies and ecosystem enablers.
• Guide and mentor team members, building capability and operational excellence.
• Oversee events such as Demo Days, Investor Meets, Portfolio Reviews and startup showcases.
• Ensure accurate and timely data submissions to internal and external stakeholders.

Job description

Administration Management

• Oversee general operations including multiple locations, Admin, IT, including procurement, vendor management, facility services and general office administration.
• Ensure SOPs, Processes & Policy, SLAs, budgets and governance processes are adhered to across the department.
• Engage with internal and external stakeholders startups, incubators, government bodies and ecosystem enablers.
• Guide and mentor team members, building capability and enhancing operational excellence.
• Oversee events such as Demo Days, Investor Meets, Portfolio Reviews and Startup Showcases.
• Ensure accurate and timely data submissions to internal and external stakeholders.

Infrastructure Oversight

• Plan and execute hub & spoke, satellite canters, lab infrastructure projects, including tenders, BoQ finalisation, procurement and vendor management.
• Oversee facility upkeep, safety compliance and capacity planning for labs and incubation infrastructure.
• Track infrastructure budgets and ensure project delivery within
• approved timelines and costs.

Security and Safety

• Security Controls: Implement security checks and protocols for safeguarding office and incubator assets.
• Surveillance and Access Control: Manage CCTV operations, access control systems, and fire safety across locations

IT & Systems Oversight

• Oversee IT infrastructure, systems administration, data security and business-continuity readiness across different location and branches

Policy, Quality & Compliance

• Approve SOPs, risk assessments and compliance frameworks; ensure regular internal audits.
• Oversee ISO certification and coordinate with external certification bodies.

Experience

10-12 years of total experience, with prior work in startup incubators, academic R&D centres, technology parks, or innovation strongly preferred.