Assistant Technical Manager

JLL; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

JLL in Mumbai, India is seeking a facilities and operations professional to manage building procedures, vendor contracts, health and safety, and monthly/ quarterly reporting. The role requires coordinating with multiple business units and ensuring service quality across all contracted services.

Responsibilities include maintaining equipment health, inventory governance, incident tracking, and site data management, with a focus on improving process efficiency and reliability of systems.

Responsibilities

• Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems.
• Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by client.
• Routinely inspect all contracted services to ensure performance measures are being maintained.
• Plan, organize and arrange internal events for any processes or business.
• Ensure compliance of regulations / requirements of JLL management.
• Provide assistance in general administrative activities as required.
• Contribute to the Monthly Management Report to Client.
• Carrying out Vendor Background Checks.
• Maintaining external employee data.
• Preparing floor register for Health and Safety Issues.
• Prepare SLA’s for Vendors.
• Compile and update site account details.
• Coordinate and organize events requested by business units of CLIENT.
• Compilation of snag list for Defect Liability Period of the assets and coordinating with vendors for the rectification.
• Assist in the preparation of Monthly Management Report and Quarterly Business Review reports.
• Ensure serviceability of all machines related to pantry and kitchen services.
• Compile and follow-up Landlord issues through Landlord tracker.
• Analyze Helpdesk calls on monthly basis by Pareto analysis.
• Follow-up with the vendor for timely submission of invoices.
• Checking the Healthiness of FAPA,HVAC,LMS,BMS, Electrical system, LMS, AUTOSHADE, KITCHEN equipment’s.
• Taking Rounds for all UPS Rooms,PAC Rooms, Electrical Rooms, AHU Rooms, Creche area and Check lists updation.
• Incident Report updation in share drive (excel file) & on share point of client`s portal.
• Incident Management escalation process & training to Ground staff.
• CMMS Monitoring & clotures of PM & W/O.
• Preparation of Issue trackers & clotures.
• Raising Service Now ( PM , Wo. PJT ) activities on portal.
• MEP Materials Inventory & governance.
• Power down Activities ( Power down Script, Schedules, quotes, PO , vendor management etc.)

Job description

• Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems.
• Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by client.
• Routinely inspect all contracted services to ensure performance measures are being maintained.
• Plan, organize and arrange internal events for any processes or business.
• Ensure compliance of regulations / requirements of JLL management.
• Provide assistance in general administrative activities as required.
• Contribute to the Monthly Management Report to Client.
• Carrying out Vendor Background Checks.
• Maintaining external employee data.
• Preparing floor register for Health and Safety Issues.
• Prepare SLA’s for Vendors.
• Compile and update site account details.
• Coordinate and organize events requested by business units of CLIENT.
• Compilation of snag list for Defect Liability Period of the assets and coordinating with vendors for the rectification.
• Assist in the preparation of Monthly Management Report and Quarterly Business Review reports.
• Ensure serviceability of all machines related to pantry and kitchen services.
• Compile and follow-up Landlord issues through Landlord tracker.
• Analyze Helpdesk calls on monthly basis by Pareto analysis.
• Follow-up with the vendor for timely submission of invoices.
• Checking the Healthiness of FAPA,HVAC,LMS,BMS, Electrical system, LMS, AUTOSHADE, KITCHEN equipment’s.
• Taking Rounds for all UPS Rooms,PAC Rooms, Electrical Rooms, AHU Rooms, Creche area and Check lists updation.
• Incident Report updation in share drive (excel file) & on share point of client`s portal.
• Incident Management escalation process & training to Ground staff.
• CMMS Monitoring & clotures of PM & W/O.
• Preparation of Issue trackers & clotures.
• Raising Service Now ( PM , Wo. PJT ) activities on portal.
• MEP Materials Inventory & governance.
• Power down Activities ( Power down Script, Schedules, quotes, PO , vendor management etc.)