Assistant Payroll Manager

CGH Earth; Ernakulam; On-site; INR 650,000 - 1,200,000; Full time

Job summary

CGH Earth in India is seeking a detail-oriented Payroll Executive/Manager to oversee end-to-end payroll operations across multiple units. The role covers statutory compliance, salary processing, and payroll reporting, working closely with HR and Accounts.

The candidate should have strong knowledge of payroll administration, tax rules, and a track record of accurate, timely payroll delivery. MBA in HR or CA preferred; experience min 4 years.

Qualifications

• MBA in Human Resources or CA preferred.
• Min 4 years of payroll experience.
• Strong MS Excel and HRMS software skills.

Responsibilities

• Monthly payroll processing across units and timely salary disbursement.
• Coordinate with payroll service provider for salary processing.
• Prepare salary statements, bank files, and ledger reports.
• Ensure PF/ESI/Professional Tax compliance and reporting.
• Prepare monthly/quarterly tax documents and Form 16 coordination.
• Maintain payroll data accuracy and process control with HR teams.

Skills

End-to-end payroll processing

PF/ESI/Taxation knowledge

Salary reconciliation & reporting

Bonus, gratuity, increments handling

MS Excel & MS Office proficiency

Payroll software / HRMS experience

Attention to detail & confidentiality

Deadline management

Education

MBA in Human Resources

CA (preferred)

Tools

HRMS platforms

Payroll software

Excel (Advanced)

Job description

Industry: Hospitality / Hotels & Resorts

Employment Type: Full-time

Job Summary

We are looking for a detail-oriented Payroll Executive / Payroll Manager to manage end-to-end payroll operations, statutory compliance, salary processing, employee compensation and payroll reporting across multiple units. The ideal candidate should have strong knowledge of payroll administration, statutory deductions, taxation and coordination with HR and Accounts teams.

Key Responsibilities

1. Monthly Payroll Processing

• Collect, consolidate and validate monthly payroll inputs from all units.
• Coordinate with the payroll service provider for timely salary processing.
• Review draft salary registers, resolve discrepancies and obtain final salary approvals.
• Prepare salary bank files, salary statements and ledger reports.
• Ensure timely salary disbursement and process deputation salary details for accounting purposes.

2. Statutory Compliance

• Prepare and verify Provident Fund (PF), Employees’ State Insurance (ESI) and Professional Tax reports and challans.
• Ensure timely statutory payments and compliance with applicable regulations.
• Reconcile statutory reports with payroll records and coordinate with unit HR teams and Corporate Accounts.
• Monitor compliance deadlines and prevent delays, interest and penalties.

3. Payroll Taxation and Reporting

• Prepare monthly and quarterly TDS reports and tax computation statements.
• Coordinate Form 16 distribution and employee tax-related activities.
• Manage tax regime selection and investment proof submission processes.
• Upload bonus, LTA, medical allowance and incentive details for tax calculations.

4. Compensation and Benefits Administration

• Prepare annual bonus and ex-gratia calculations and payment statements.
• Manage LTA and medical allowance payment reports.
• Prepare annual increment and promotion reports and employee communication letters.
• Coordinate annual gratuity renewals and process gratuity claims.

5. Attendance and Employee Data Management

• Monitor monthly attendance regularization and follow up with employees.
• Coordinate with unit HR teams to ensure accurate and timely payroll inputs.
• Provide salary slips, payroll cost reports and other payroll-related information as required.
• Coordinate payroll system updates and employee tax declaration activities.

6. Payroll Coordination and Process Control

• Coordinate with HR teams, Corporate Accounts and the payroll service provider.
• Verify payroll invoices and obtain approval before processing payments.
• Maintain accurate payroll records, reports and supporting documentation.
• Identify payroll discrepancies and ensure timely resolution.

Required Skills

• Strong knowledge of end-to-end payroll processing.
• Good understanding of PF, ESI, Professional Tax and TDS.
• Experience in salary reconciliation, payroll reporting and statutory challan preparation.
• Knowledge of bonus, gratuity, increments, LTA and employee benefits administration.
• Proficiency in MS Excel and MS Office.
• Experience working with payroll software or HRMS platforms.
• Strong analytical, coordination and problem-solving skills.
• High attention to detail, confidentiality and deadline management.

Experience: Min - 4yrs

Qualification:MBA in Human Resources (CA also Preferred)