HR Executive(Payroll)

Quadrant IT Services Pvt Ltd.; Hyderabad; On-site; INR 450,000 - 650,000; Full time

Job summary

Quadrant IT Services Pvt Ltd. is seeking an HR Executive to manage end-to-end payroll processing and core HR operations in an IT services environment. The role emphasizes meticulous data handling, statutory compliance, and HRMS administration to ensure timely payroll and accurate records.

The ideal candidate will have an MBA (HR) or equivalent, hands-on payroll experience, and strong Excel skills to support payroll reconciliation, reporting, and process improvements under tight timelines.

Qualifications

• MBA (HR) or equivalent postgraduate qualification is required.
• Hands-on payroll processing experience, preferably in IT services.
• Strong Excel skills (formulas, lookups, pivot tables, data validation).
• Knowledge of statutory deductions (PF, ESI, PT, TDS) and compliance.

Responsibilities

• Process monthly payroll end-to-end with accuracy and timely disbursement.
• Validate inputs for joiners, exits, attendance, and leaves; handle prorations.
• Maintain and audit master data, ensuring data governance and confidentiality.

Skills

Payroll processing

Excel

HRMS administration

Data governance

Audit & compliance

Timesheet validation

Education

MBA (HR) or equivalent

Tools

HRMS

Job description

Role Summary

The HR Executive will be responsible for accurate and timely end-to-end payroll processing and for supporting core HR operations in the IT services environment. This role requires a process-driven, detail-oriented and result-oriented professional who can validate and consolidate payroll inputs, ensure statutory compliance, maintain high-quality employee data, administer the HRMS, and take full ownership of assigned tasks through to completion, even under tight timelines.

Key Responsibilities

Payroll Processing

• Process monthly payroll end-to-end, ensuring accuracy, timely disbursement, and reconciliation of payroll outputs.
• Validate payroll inputs for new joiners and exits, including joining formalities, full and final settlement inputs, and prorated calculations.
• Validate attendance, leave records, and timesheet data, consolidating and reconciling them for payroll cut-off.
• Process all types of allowances, incentives, reimbursements, and variable components as per policy.
• Process salary revisions, promotions, and other compensation changes accurately and as per approvals.
• Resolve employee payroll queries promptly and maintain clear documentation of payroll workings.

Statutory Deductions & Compliance

• Compute and ensure timely deduction, remittance, and filing of statutory components (PF, ESI, Professional Tax, TDS, Gratuity, etc.).
• Support internal and external HR and payroll audits by preparing records and ensuring timely closure of audit observations.
• Maintain compliance records and registers, and ensure adherence to applicable labour laws and company policies.

Database Quality & Governance

• Maintain the accuracy, completeness, and integrity of employee master data and HR records.
• Perform regular data quality checks and audits, and correct discrepancies at source.
• Follow data governance practices on confidentiality, access control, and secure handling of employee information.

HRMS Administration

• Administer the HRMS, including user access, configuration, master data updates, and workflow maintenance.
• Ensure timely and accurate updating of joiner, exit, attendance, leave, and compensation data in the system.
• Coordinate with vendors and IT on system issues, enhancements, and testing, and train users on system usage as required.

Reporting & Process Improvement

• Prepare payroll, headcount, attendance, and compliance reports and MIS using Excel for HR and management review.
• Identify gaps and opportunities to streamline payroll and HR processes, bringing creative, out-of-the-box solutions.
• Take ownership of assigned tasks and see them through to completion within defined timelines.

Desired Candidate Profile

• 34 years of experience in HR operations, with at least 2 years of hands-on payroll processing experience, preferably in the IT services industry.
• Practical experience in validating new joiners and exits, attendance, leaves, and timesheet consolidation for payroll.
• Working knowledge of allowances, salary revisions, and statutory deductions (PF, ESI, PT, TDS), along with audit and compliance requirements.
• Experience in maintaining database quality and governance, and in HRMS administration.
• Well versed with Excel (formulas, lookups, pivot tables, data validation) for payroll computation, reconciliation, and reporting.
• Process-driven, with strong attention to detail and a commitment to accuracy.
• Result-oriented, with a strong sense of ownership, taking assigned tasks to completion.
• Passionate about their work, self-driven, and able to work independently with minimal supervision.
• Ability to work effectively under tight timelines and payroll deadlines.
• Creative, out-of-the-box thinker who can devise better ways of working.
• MBA (HR) or equivalent postgraduate qualification is required.