Assistant Manager – Programmes (BITS Design School)

BITS Design School Mumbai; Thane; Presencial; INR 420.000 - 640.000; Jornada completa

Descripción de la vacante

BITS Design School Mumbai is seeking an Assistant Manager – Programmes to support administrative operations and ensure quality across academic programs. The role focuses on document management, records control, and collaboration with faculty to align with program requirements.

The position involves semester planning support, audits, credit mapping, and ongoing process improvements in academic administration. Strong organizational and communication skills are essential.

Formación

• Bachelor’s or Master’s degree in any relevant discipline.
• 3–5 years of relevant experience in academic administration.
• Experience in academic documentation management and credit mapping.
• Familiarity with LMS and quality assurance in higher education.
• Strong organizational, analytical and communication skills.

Responsabilidades

• Oversee creation, maintenance and standards for all essential academic documents.
• Efficiently manage archiving and retrieval of academic records.
• Collaborate with faculty to gather, organize and update documentation.
• Support semester commencements: schedules, registration and orientation.
• Contribute to academic quality assurance data collection and reporting.
• Coordinate audits and reviews and maintain course credit mapping.
• Provide admin support to committees, agendas, minutes and follow-up actions.
• Assist in preparation of academic reports and presentations.

Conocimientos

Academic administration

Documentation management

Quality assurance

Credit mapping

MS Office

Communication

Teamwork

Educación

Bachelor’s or Master’s degree in any relevant discipline

Herramientas

MS Office Suite

Learning Management Systems (LMS)

Descripción del empleo

Position - Assistant Manager – Programmes (BITS Design School) Qualification - Graduate, Post Graduate (Any Stream) Experience - Graduate / Masters + 5 The Program Associate plays a vital role in supporting the effective administration and quality assurance of academic programs. This position is responsible for a range of essential functions that ensure the smooth operation of program delivery, the integrity of academic records, and compliance with institutional and regulatory standards. The Program Associate will report to Programme Head of BITS Design School.

Responsibilities

1.Academic Document Management:

• Oversee the creation, maintenance, updating, and adherence to standards for all essential academic documents (course outlines, syllabi, program structures, calendars, handbooks).

2.Record Management:

• Efficiently manage the archiving and retrieval of academic records through organized systems for easy access and long‑term preservation.

3. Faculty Collaboration:

• Work closely with faculty and departments to gather, organize, and update documentation, ensuring alignment with program needs.

4.Semester Commencement Support:

• Assist in planning and executing activities for the start of each semester, including schedules, resources, registration, and orientation.

5.Quality Assurance Support:

• Contribute to the development, implementation, and monitoring of academic quality assurance, including data collection and reporting.

6.Audit and Credit Mapping:

• Coordinate academic audits and reviews and ensure accurate maintenance of the course credit mapping database.

7.General Academic Support:

• Provide administrative support to academic committees and meetings, including preparing agendas, minutes, and follow‑up on action items.
• Assist in the preparation of academic reports and presentations.
• Support the implementation of academic policies and procedures.
• Contribute to the continuous improvement of academic processes and systems.
• Undertake other academic‑related tasks as assigned Programme Head.
• Manage reimbursements, departmental purchases, track expenses, and coordinate with finance for timely payments to vendors and visiting faculty.
• Oversee studio spaces, equipment, and supplies, coordinating with IT and facilities for resource availability.
• Book rooms, studios, and labs for classes and events.
• Manage faculty contracts, timesheets, documentation, and support timely grade submission.
• Note: The responsibilities outlined in this job description are not exhaustive and may be subject to change based on the evolving needs of the organization and the program.

Qualifications

• Qualification - Graduate, Post Graduate (Any Stream)
• Qualifications and Experience:
• Bachelor’s or Master’s degree in any relevant discipline.

Required Skills

• Experience - Graduate / Masters + 5
• Minimum of 3-5 years of relevant experience in academic administration, preferably within a design or higher education institution.
• Proven experience in academic documentation management, academic quality assurance processes, and credit mapping.
• Familiarity with academic regulations, quality assurance frameworks and best practices in higher education.
• Strong understanding of academic programme structures and credit systems.
• Excellent organizational, analytical, and problem‑solving skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.

Preferred Skills

• Desired Skills:
• Experience with Learning Management Systems (LMS) and other academic software.
• Knowledge of design education principles and practices.
• Familiarity with data analysis and reporting tools.