Assistant Manager - Facility Management

adani capital pvt ltd; Gurugram District; On-site; INR 700,000 - 900,000; Full time

Job summary

Adani Capital Pvt Ltd is seeking an Assistant Manager - Facility Management to oversee daily property operations, ensure building utilities and safety systems are functioning, and supervise on-site teams to maintain high service standards.

The role includes P&L ownership for the assigned function, budgeting and forecasting, and ensuring compliance with regulatory requirements, audits, and stakeholder coordination to deliver reliable facilities management.

Responsibilities

• Oversee daily operations of the property and ensure utilities (electrical, plumbing, HVAC) and fire safety equipment function properly.
• Supervise housekeeping, security, and on-site teams to maintain quality standards and tenant satisfaction.
• Coordinate with vendors/teams for timely landscaping, maintenance, and billing; ensure timely collection of payments from tenants and service providers.

Job description

Assistant Manager - Facility Management Responsibilities Incharge - Facility Management O&M Building Operations Management:

• Oversee daily operations of the property, ensuring all activities are carried out efficiently.
• Ensure proper functioning of utilities, including electrical, plumbing, HVAC systems, and fire safety equipment.
• Horticulture Maintenance: Supervise landscaping and horticultural activities to maintain the aesthetic appeal of the property.
• Coordinate with vendors or teams to ensure timely care of plants, lawns, and other green areas.
• Billing and Vendor Coordination: Manage billing processes, including utility bills, maintenance fees, and other associated costs.
• Ensure timely collection of payments from tenants and service providers.
• Facility Maintenance: Conduct regular inspections to identify maintenance needs and address them promptly.
• Supervise housekeeping, security, and other on-site teams to ensure adherence to quality standards.
• Tenant Management: Address tenant concerns and resolve complaints to ensure high satisfaction levels.
• Act as the primary point of contact for tenants regarding operational matters.
• Compliance and Safety: Ensure all activities are compliant with safety regulations and statutory requirements.
• Maintain accurate records for audits and inspections.
• Team Coordination: Supervise on-site staff, including housekeeping, security, and maintenance personnel.
• Ensure all teams perform their duties effectively and maintain high service standards.
• Reporting and Documentation: Maintain records of maintenance schedules, complaints, and billing.
• Provide regular reports to senior management on property performance and operational status.

P&L Management

• Own and manage the Profit & Loss (P&L) for the assigned business/function, ensuring achievement of revenue, profitability, and margin targets.
• Drive annual budgeting, forecasting, and business planning in alignment with organizational objectives.
• Monitor revenue, operating expenses, project costs, margins, and overall financial performance against approved budgets.
• Identify opportunities for cost optimization, revenue enhancement, and profitability improvement.
• Conduct periodic financial reviews and analyze variances against budget/forecast, initiating corrective actions where required.
• Ensure effective working capital and cash-flow management , including receivables, payables, and cost controls.
• Establish and track key financial and operational KPIs/MIS for effective management decision-making.
• Partner with Finance and other functions to ensure accurate financial reporting and appropriate financial controls.

Compliance Responsibilities

• Ensure adherence to all applicable statutory, regulatory, legal, and organizational policies relevant to the business/function.
• Maintain compliance with internal SOPs, delegation of authority, financial controls, and governance frameworks .
• Ensure timely completion of required statutory filings, licenses, approvals, renewals, and regulatory documentation, as applicable.
• Coordinate with Legal, Finance, Taxation, Secretarial, and other relevant stakeholders to address compliance requirements and risks.
• Support internal and external audits and ensure timely closure of audit observations and corrective/preventive actions.
• Identify potential financial, operational, contractual, and regulatory risks and implement appropriate mitigation measures.
• Maintain accurate documentation and records to ensure audit readiness and regulatory compliance .
• Promote a strong culture of ethics, governance, accountability, and compliance across the team.

Key Stakeholders - Internal

• Finance Team
• Security Team
• Safety Construction Team
• Projects Team

Key Stakeholders - External

• Government Bodies
• Police
• Tenants/ Customers
• DISCOM Vendors