Assistant Manager Events

JLL; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

JLL in Bengaluru seeks an Assistant Manager – Events to support planning and delivery of workplace events end-to-end. You will coordinate logistics, vendors, budgets, communications, and on-site execution to ensure events run safely, on time, and meet stakeholder expectations.

The role aligns with people-manager expectations to review position needs and job descriptions in the manager hub and requires 3+ years in hotel management, events, or related operations.

Qualifications

• Experience in corporate/workplace events, hospitality, or facilities/workplace experience operations.
• Strong vendor management and negotiation skills.
• Excellent organization and attention to detail for multiple events.
• Strong communication and stakeholder-management abilities.
• Comfort working in fast-paced on-site environments with extended hours during events.

Responsibilities

• Plan and coordinate internal and client-facing events (townhalls, leadership visits, trainings, celebrations, employee engagement events).
• Create event plans and run-of-show documents (timelines, roles, checklists, contingency plans).
• Manage vendors and partners (caterers, AV, staging, transport, security, printers) including quotes and follow-up.
• Coordinate event logistics: venue booking, seating, registrations, signage, access management, guest hospitality.
• Partner with AV/IT to ensure audio, video, presentation readiness for meetings and events.
• Support budget tracking; raise purchase requests/POs and ensure invoices are on time.
• Ensure compliance with site policies, safety, and risk requirements.
• Stakeholder management: collect requirements, align expectations, provide status updates, collect feedback.
• Maintain event calendars, templates, and SOPs to improve efficiency.
• Support reporting on event performance (attendance, satisfaction, cost per attendee, vendor performance).
• Guide junior coordinators or event staff during planning and on-site execution.

Skills

Hotel management experience

Good communication

Event management

Education

Any Degree

Job description

Hotel management exp, good communications, event management

Assistant Manager – Events (Job Description)

Designation

Assistant Manager Events

Qualification

Any Degree

Experience Required

3+ Years

Shift Timings

General Shift

Work Schedule

6 days per week

Work location

Bangalore, Kalyani Tech Park

Skills

Hotel management exp, good communications, event management

Role summary

Support the planning and delivery of workplace/corporate events end-to-end. This role coordinates logistics, vendors, budgets, communications, and on-site execution to ensure events run safely, on time, and to stakeholder expectations. (Aligned with people-manager expectations to “review position need and job description” in the manager hub.)

Key responsibilities

• Plan and coordinate internal and client-facing events (townhalls, leadership visits, trainings, celebrations, employee engagement events).
• Create event plans and run-of-show documents (timelines, roles, checklists, contingency plans).
• Manage vendors and partners (caterers, AV, staging, transport, security, printers) including quotes, comparisons, and service-level follow-up.
• Coordinate event logistics: venue/space booking, seating, registrations/attendee tracking, signage, access/visitor management, and guest hospitality.
• Partner with AV/IT to ensure audio, video, presentation, and connectivity readiness for meetings and events. (AV support typically includes set-up and operational assistance for events.)
• Support budget tracking and cost control; raise purchase requests/POs as applicable and ensure invoices are accurate and submitted on time.
• Ensure compliance with site policies, safety, and risk requirements (capacity limits, emergency procedures, food safety where relevant).
• Stakeholder management: collect requirements, align expectations, provide regular status updates, and close out with feedback/lessons learned.
• Maintain event calendars, templates, and standard operating procedures to improve consistency and efficiency.
• Support reporting on event performance (attendance, satisfaction, cost per attendee, vendor performance).

People & team support (if applicable)

• Guide and coordinate junior coordinators or event staff during planning and on-site execution.
• Allocate tasks, monitor progress, and provide coaching within established policies (manager-level coordination expectations).

Required Skills & Qualifications

• Experience in corporate/workplace events, hospitality, or facilities/workplace experience operations.
• Strong vendor management and negotiation skills.
• Excellent organization, attention to detail, and ability to manage multiple events at once.
• Strong communication and stakeholder-management skills.
• Comfort working in fast-paced, on-site environments with occasional extended hours during events.

Preferred Qualifications

• Experience supporting events in corporate offices or integrated facilities/workplace services environments.
• Familiarity with event registration tools and basic reporting.