Assistant Manager Events

Jones Lang LaSalle Incorporated; India; On-site; INR 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle in Bengaluru, KA is seeking an Assistant Manager – Events to plan and deliver workplace events end-to-end. The role coordinates logistics, vendors, budgets, communications, and on-site execution to meet stakeholder expectations.

The position requires 3+ years in corporate events, strong vendor management, and excellent organizational skills. On-site work in Bengaluru with 54 weekly hours is involved.

Qualifications

• Experience in corporate/workplace events.
• Strong vendor management and negotiation skills.
• Excellent organization and multitasking.
• Strong communication and stakeholder-management skills.
• Comfort working on-site with occasional extended hours during events.

Responsibilities

• Plan and coordinate internal and client-facing events (townhalls, leadership visits, trainings, celebrations, employee engagement events).
• Create event plans and run-of-show documents (timelines, roles, checklists, contingency plans).
• Manage vendors and partners (caterers, AV, staging, transport, security, printers) including quotes, comparisons, and service-level follow-up.
• Coordinate event logistics: venue/space booking, seating, registrations/attendee tracking, signage, access/visitor management, and guest hospitality.
• Partner with AV/IT to ensure audio, video, presentation, and connectivity readiness for meetings and events.
• Support budget tracking and cost control; raise purchase requests/POs as applicable and ensure invoices are accurate and submitted on time.
• Ensure compliance with site policies, safety, and risk requirements.
• Stakeholder management: collect requirements, align expectations, provide regular status updates, and close out with feedback/lessons learned.
• Maintain event calendars, templates, and SOPs to improve consistency.
• Support reporting on event performance (attendance, satisfaction, cost per attendee, vendor performance).
• People & team support - guide and coordinate junior coordinators or event staff during planning and on-site execution.

Skills

Event planning

Vendor management

Communication

Organization

Stakeholder management

Education

Any Degree

Tools

Event registration tools

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Manager – Events (Job Description)

Designation: Assistant Manager Events

Qualification: Any Degree

Experience Required: 3+ Years

Shift Timings: General Shift

Work Schedule: 6 days per week

Work location: Bangalore, Kalyani Tech Park

Skills: Hotel management exp, good communications, event management

Role summary

Support the planning and delivery of workplace/corporate events end-to-end. This role coordinates logistics, vendors, budgets, communications, and on-site execution to ensure events run safely, on time, and to stakeholder expectations.

Key responsibilities

• Plan and coordinate internal and client-facing events (townhalls, leadership visits, trainings, celebrations, employee engagement events).
• Create event plans and run-of-show documents (timelines, roles, checklists, contingency plans).
• Manage vendors and partners (caterers, AV, staging, transport, security, printers) including quotes, comparisons, and service-level follow-up.
• Coordinate event logistics: venue/space booking, seating, registrations/attendee tracking, signage, access/visitor management, and guest hospitality.
• Partner with AV/IT to ensure audio, video, presentation, and connectivity readiness for meetings and events. (AV support typically includes set-up and operational assistance for events.)
• Support budget tracking and cost control; raise purchase requests/POs as applicable and ensure invoices are accurate and submitted on time.
• Ensure compliance with site policies, safety, and risk requirements (capacity limits, emergency procedures, food safety where relevant).
• Stakeholder management: collect requirements, align expectations, provide regular status updates, and close out with feedback/lessons learned.
• Maintain event calendars, templates, and standard operating procedures to improve consistency and efficiency.
• Support reporting on event performance (attendance, satisfaction, cost per attendee, vendor performance).
• People & team support (if applicable) - Guide and coordinate junior coordinators or event staff during planning and on-site execution. Allocate tasks, monitor progress, and provide coaching within established policies (manager-level coordination expectations).

Required skills & qualifications

• Experience in corporate/workplace events, hospitality, or facilities/workplace experience operations.
• Strong vendor management and negotiation skills.
• Excellent organization, attention to detail, and ability to manage multiple events at once.
• Strong communication and stakeholder-management skills.
• Comfort working in fast-paced, on-site environments with occasional extended hours during events.

Preferred qualifications

• Experience supporting events in corporate offices or integrated facilities/workplace services environments.
• Familiarity with event registration tools and basic reporting.

Location and Working Hours

Location: On-site – Bengaluru, KA

Scheduled Weekly Hours: 54

Equal Opportunity Employer

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.