Assistant Manager - CS

Corenza; Bengaluru; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Corenza in Bengaluru, Karnataka, seeks a Company Secretary to independently lead all stock exchange, unlisted public company, and shareholder matters. You will ensure zero non-compliance and robust governance, coordinating with RTA, auditors, and internal stakeholders.

Responsibilities include filing quarterly/annual compliances, drafting annual reports, managing AGM notices, maintaining statutory registers, and overseeing IEPF matters, while driving dashboards and SOPs to strengthen governance

Qualifications

• Qualified Company Secretary.
• 4–6 years post-qualification experience.
• Experience in stock exchange compliances, secretarial work in listed/unlisted public companies, shareholders’ management and IEPF matters.

Responsibilities

• Lead all Stock Exchange compliances including filings for quarterly, half-yearly, and annual periods; oversee board meeting and AGM filings.
• Draft Annual Report and prepare Business Responsibility and Sustainability Reporting; assist in AGM notices and arrangements.
• Maintain statutory registers and records; lead audits and liaise with auditors and internal stakeholders.
• Manage shareholders, including transmissions, duplicate share certificates, dividend issues, IEPF filings, and investor liaison; resolve investor grievances.
• Develop and track compliance dashboards; maintain SOPs for secretarial and shareholder processes; support governance automation.

Skills

Stock Exchange compliance

Secretarial standards

Governance & reporting

Drafting & documentation

Investor relations

Education

Qualified Company Secretary

Job description

ROLE SUMMARY

The role requires to independently lead all Compliances of Stock Exchange, Unlisted Public Company and Shareholder-related matters. The candidate need to ensure zero non-compliance and act as the first point of ownership for all shareholder and stock exchange matters. This position requires a proactive, detail-oriented CS professional who can ensure robust governance and provide strong documentation, coordination, and investors management.

KEY RESPONSIBILITIES

Stock Exchange Compliances

• Review & ensuring accurate filing of quarterly, half-yearly, and annual compliances.
• Board meeting and AGM-related filings.
• Monitoring SEBI circulars, amendments and ensuring timely implementation.
• Liaising with RTA, stock exchanges and internal stakeholders

Annual Reporting and Meetings

• Drafting of Annual Report.
• Preparation of Business Responsibility and Sustainability Reporting.
• Finalisation of Notice of General Meetings/Postal Ballot.
• Assisting in convening of Annual General Meeting.

Compliances – Unlisted Public Companies

• Finalising agendas, notices, minutes for Board Meetings, Committee Meetings and General Meetings.
• Ensuring all the compliances under Companies Act, 2013, FEMA and other applicable laws.
• Maintaining statutory registers and records
• Leading all Audits and liaising with auditors, consultants and internal stakeholders.

Shareholders’ Management

The candidate need to exercise high degree of due diligence and should be well versed with all applicable provisions in this area. Independent handling of:

• Transmission of shares
• Duplicate share certificates
• Dividend issues / unpaid dividend / unclaimed dividend
• IEPF filings, transfers, and claim processing
• Investor grievances and liaison with RTA
• Ensuring all investor complaints/cases are resolved expeditiously.
• Maintaining complete documentation to support all approvals and MIS for each of the above activities for effective monitoring and control.

Governance & Process Excellence

• Develop and track compliance dashboards
• Maintain SOPs for all secretarial & shareholder processes
• Support Head – Company Secretary in automation / workflow improvement
• Maintain confidentiality and operate with high integrity

KEY ATTRIBUTES REQUIRED

• Strong command over Companies Act, 2013, SEBI LODR, and Secretarial Standards.
• Excellent drafting & documentation skills.
• Ownership mindset and independent execution ability.
• Zero-error and timely delivery.
• Shareholders’ Management Skills.

QUALIFICATION & EXPERIENCE

• Qualified Company Secretary
• 4–6 years post-qualification experience
• Experience in: Stock Exchange compliances, Secretarial work in listed / unlisted public companies, Shareholders’ Management and IEPF matters