Assistant Manager - Administration

RBK Educational Institutions; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

RBK Educational Institutions seeks an Assistant Manager – Administration to oversee central administration across 6 schools, coordinating with Head Office and Admin Executives. Based at the Head Office, the role requires regular travel to the schools.

The role will manage vendor relationships, contracts, AMCs, facilities maintenance, and reporting to ensure safe, compliant, and efficiently functioning campuses across all locations.

Qualifications

• 5–8 years of relevant experience in administration, facilities management, operations, or a similar role.
• Experience in managing administration across multiple locations/sites will be strongly preferred.
• Prior experience in schools or multi-site environments is advantageous.
• Strong vendor management, contracts, AMC management, maintenance, and billing experience.
• Working knowledge of fire & safety, security, facility maintenance, and general administration.
• Proficiency in MS Office/Google Workspace and administrative reporting tools.
• Willingness to travel between schools as required.

Responsibilities

• Oversee day-to-day administrative operations across all 6 schools.
• Coordinate with Head Office and school Admin Executives.
• Supervise Admin Executives at each school.
• Ensure standardized administrative processes across locations.
• Review and address operational issues during school visits.
• Manage vendor contracts, quotations, and service agreements.
• Ensure timely renewal of AMCs and maintenance contracts.
• Prepare regular reports on operations, vendor performance, and expenses.
• Escalate critical issues to Head of Operations.
• Oversee security arrangements and safety procedures.

Skills

Administration

Vendor management

Facilities management

Coordination

Negotiation

MS Office

Google Workspace

Tools

MS Office

Google Workspace

Job description

Assistant Manager – Administration

About RBK Educational Institutions

RBK Educational Institutions operates a network of 6 schools, providing quality education through a strong focus on academic excellence, student well-being, and efficient school operations. We are looking for an experienced Assistant Manager – Administration to oversee and coordinate administrative functions across all our schools.

Role Overview

The Assistant Manager – Administration will be responsible for the central administration and coordination of administrative operations across all 6 schools. The role will work closely with school leadership, Admin Executives, vendors, contractors, and the Head of Operations to ensure that all schools have safe, well-maintained, compliant, and efficiently functioning facilities. The position is based at the Head Office and will require regular travel to the schools as and when required.

Key Responsibilities

• Oversee day-to-day administrative operations across all 6 schools.
• Act as the central point of coordination between the Head Office and school-level Admin Executives.
• Supervise and provide guidance to Admin Executives stationed at individual schools.
• Ensure consistent administrative processes, standards, and practices across all locations.
• Conduct regular school visits to review administrative requirements and address operational issues.
• Identify gaps and implement improvements to administrative processes and services.
• Manage and coordinate relationships with vendors, contractors, and service providers across schools.
• Negotiate and review vendor quotations, commercial terms, service agreements, and contracts.
• Ensure timely renewal and proper documentation of contracts and service agreements.
• Monitor vendor performance and ensure adherence to agreed SLAs and quality standards.
• Coordinate resolution of vendor-related issues and escalations.
• Oversee administrative bills, invoices, quotations, purchase requests, and related documentation.
• Coordinate with the Finance team for timely processing of vendor payments.
• Oversee routine and preventive maintenance of school facilities, including electrical, plumbing, civil, HVAC, carpentry, equipment, and other infrastructure requirements.
• Monitor all Annual Maintenance Contracts (AMCs) across schools and ensure timely renewals and service visits for equipment and critical systems.
• Oversee security arrangements across all schools in coordination with school teams and security agencies.
• Monitor deployment, attendance, and performance of security personnel.
• Ensure implementation and periodic review of fire and safety procedures.
• Oversee stationery and administrative consumables across schools.
• Support schools with general administrative requirements and operational challenges.
• Prepare regular reports on administrative operations, maintenance, vendor performance, AMCs, expenses, and outstanding issues.
• Escalate critical operational, safety, or infrastructure issues to the Head of Operations.
• Directly coordinate and oversee Admin Executives stationed across the 6 schools.
• Allocate responsibilities, monitor performance, and provide guidance to school-level administrative teams.
• Establish clear processes and reporting mechanisms for administrative functions.
• Ensure timely escalation and resolution of issues across locations.

Key Requirements

• 5–8 years of relevant experience in administration, facilities management, operations, or a similar role.
• Experience in managing administration across multiple locations/sites will be strongly preferred.
• Prior experience in schools, educational institutions, corporate offices, residential/commercial facilities, hospitality, healthcare, or other multi-site environments would be an advantage.
• Strong experience in vendor management, contracts, AMC management, maintenance, billing, and facilities administration.
• Working knowledge of fire & safety, security, facility maintenance, and general administration.
• Good negotiation, coordination, and problem-solving skills.
• Strong follow-up and organizational skills with the ability to manage multiple locations and priorities simultaneously.
• Proficiency in MS Office/Google Workspace and administrative reporting tools.
• Willingness to travel between schools as required.

Reporting to: Head of Operations

Location: Head Office

Travel: Regular travel to RBK schools as required

Skills: operations,security,maintenance,administration,facilities