Assistant Manager - Admin

Beco; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

BECO is a revolutionary home care brand focused on sustainability. The Assistant Manager – Administration will lead the admin team, ensuring a safe, efficient, and well-managed workplace in Mumbai. The role covers facilities, vendors, travel, and office services while driving operational excellence.

You will oversee budget, process improvements, compliance, and stakeholder management, collaborating with Finance and HR to enhance efficiency and employee experience.

Qualifications

• Bachelor's degree in any discipline.
• 5-8 years of experience in administration and facility management.
• Experience leading a team.

Responsibilities

• Lead and manage the administration team, ensuring smooth day-to-day operations.
• Oversee facility management, including housekeeping, maintenance, office infrastructure, and workplace upkeep.
• Manage security operations, visitor management, and office safety protocols.
• Coordinate domestic and international travel bookings, accommodation, and logistics.
• Manage vendors for facilities, security, housekeeping, travel, and office services, including contract negotiations and performance reviews.
• Oversee procurement and inventory of stationery, pantry supplies, and other office consumables.
• Maintain office assets, coordinate repairs, and ensure timely maintenance of equipment.
• Monitor the administration budget, control costs, and coordinate invoice processing with Finance.
• Support office events, employee engagement activities, and meeting room management.
• Ensure compliance with company policies, statutory requirements, and facility-related documentation.
• Continuously improve administrative processes to enhance efficiency and employee experience.

Skills

Leadership

Organizational skills

Vendor management

Facility management

Communication

Budgeting

Problem solving

Multitasking

MS Office

Education

Bachelor's degree in any discipline

Tools

Microsoft Office

Job description

BECO is a revolutionary home care brand dedicated to sustainability and eco-friendliness. Our plant-based, bamboo-based products are highly effective and 100% chemical-free, offering environmentally conscious solutions without compromising on quality. As a direct-to-consumer (D2C) brand, we are on a mission to make the world a better place, one home at a time.

Role Summary

The Assistant Manager – Administration will oversee the day-to-day administrative operations at BECO, ensuring a safe, efficient, and well-managed workplace. This role will lead the admin team, manage facilities, vendors, travel, and office services while driving operational excellence and cost efficiency.

Key Responsibilities

• Lead and manage the administration team, ensuring smooth day-to-day operations.
• Oversee facility management, including housekeeping, maintenance, office infrastructure, and workplace upkeep.
• Manage security operations, visitor management, and office safety protocols.
• Coordinate domestic and international travel bookings, accommodation, and logistics.
• Manage vendors for facilities, security, housekeeping, travel, and office services, including contract negotiations and performance reviews.
• Oversee procurement and inventory of stationery, pantry supplies, and other office consumables.
• Maintain office assets, coordinate repairs, and ensure timely maintenance of equipment.
• Monitor the administration budget, control costs, and coordinate invoice processing with Finance.
• Support office events, employee engagement activities, and meeting room management.
• Ensure compliance with company policies, statutory requirements, and facility-related documentation.
• Continuously improve administrative processes to enhance efficiency and employee experience.

Qualifications

• Bachelor's degree in any discipline.
• 5-8 years of experience in administration and facility management, with experience leading a team.

Skills

• Strong leadership and organizational skills.
• Vendor and facility management experience.
• Excellent communication and stakeholder management.
• Budgeting and cost control.
• Strong problem-solving and multitasking abilities.
• Proficiency in Microsoft Office.

Company Website - Bamboo Products: Buy Sustainable & Eco-friendly Product Online | Beco