Assistant Manager - Admin

letsbeco.com; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

BECO is seeking an Assistant Manager – Administration to lead the admin team and manage day-to-day operations at our Mumbai office. You will drive facility management, vendor relationships, and travel logistics, ensuring cost efficiency and compliance with policies.

The role requires 5–8 years of administration and facilities experience, with a Bachelor’s degree and strong leadership, communication, and budgeting skills. You will contribute to a well-organized, safe, and productive workplace.

Qualifications

• Bachelor's degree required.
• 5–8 years of experience in administration and facility management.
• Experience leading a team and coordinating multiple functions.

Responsibilities

• Lead the administration team and oversee day-to-day operations.
• Oversee facility management, including housekeeping, maintenance, and office infrastructure.
• Coordinate domestic and international travel bookings, accommodation, and logistics.
• Manage vendors for facilities, security, travel, and office services, including contract negotiations.
• Monitor the administration budget and coordinate invoice processing with Finance.
• Ensure compliance with company policies and facility-related documentation.

Skills

Leadership

Vendor management

Communication

Budgeting

Problem-solving

Education

Bachelor's degree

Job description

BECO is a revolutionary home care brand dedicated to sustainability and eco-friendliness. Our plant-based, bamboo-based products are highly effective and 100% chemical-free, offering environmentally conscious solutions without compromising on quality. As a direct-to-consumer (D2C) brand, we are on a mission to make the world a better place, one home at a time.

Role Summary

The Assistant Manager – Administration will oversee the day-to-day administrative operations at BECO, ensuring a safe, efficient, and well-managed workplace. This role will lead the admin team, manage facilities, vendors, travel, and office services while driving operational excellence and cost efficiency.

Key Responsibilities

• Lead and manage the administration team, ensuring smooth day-to-day operations.
• Oversee facility management, including housekeeping, maintenance, office infrastructure, and workplace upkeep.
• Manage security operations, visitor management, and office safety protocols.
• Coordinate domestic and international travel bookings, accommodation, and logistics.
• Manage vendors for facilities, security, housekeeping, travel, and office services, including contract negotiations and performance reviews.
• Oversee procurement and inventory of stationery, pantry supplies, and other office consumables.
• Maintain office assets, coordinate repairs, and ensure timely maintenance of equipment.
• Monitor the administration budget, control costs, and coordinate invoice processing with Finance.
• Support office events, employee engagement activities, and meeting room management.
• Ensure compliance with company policies, statutory requirements, and facility-related documentation.
• Continuously improve administrative processes to enhance efficiency and employee experience.

Qualifications

• Bachelor's degree in any discipline.
• 5–8 years of experience in administration and facility management, with experience leading a team.

Skills

• Strong leadership and organizational skills.
• Vendor and facility management experience.
• Excellent communication and stakeholder management.
• Budgeting and cost control.
• Strong problem-solving and multitasking abilities.