Assistant Director-Sports

Chandigarh University; Mohali; On-site; INR 1,200,000 - 1,500,000; Full time

Job summary

Chandigarh University is seeking an Assistant Director - Sports at its Mohali Campus to support the Director - Sports in administrative, infrastructural and compliance management. You will oversee sports infrastructure, scheduling, procurement, attendance and eligibility records, and co-ordinate university-level sports events.

The role reports to the Director - Sports and collaborates with the Deputy Director - Sports, academic departments, and support staff to ensure smooth operation and

Qualifications

• Master's degree required in Physical Education, Sports Management, Business Administration, or a related discipline.
• 5-8 years of relevant experience in sports administration or related higher-education administration.
• Experience with event coordination and budget tracking is preferred.

Responsibilities

• Manage sports infrastructure, grounds and facility scheduling across all user groups.
• Maintain inventory of sports equipment and process procurement requisitions.

Skills

Administrative

Budgeting

Event coordination

Procurement

Facility scheduling

Attendance records

Interdepartmental

Education

Master's degree

Sports Management / related field

Job description

The Assistant Director - Sports supports the Director - Sports in the administrative, infrastructural and compliance management of the Department of Sports at the Mohali Campus, complementing the Deputy Director - Sports & focus on interdepartmental and intramural competition execution.

The incumbent is responsible for sports infrastructure and ground/facility scheduling, equipment and procurement administration, attendance and eligibility records for sports-category students, coordination of University-level sports events, and general office administration for the Director & office - ensuring the department & operational backbone runs smoothly in support of both internal and external sporting activity.

The role works in close coordination with the Deputy Director - Sports (on facility and resource needs for interdepartmental/intramural fixtures) and directly with the Director - Sports on administrative, budgetary and compliance matters, including those tied to external/inter-university competition.

Reporting Structure

The Assistant Director - Sports reports to the Director - Sports and leads the following functional areas:

• Sports Infrastructure, Grounds & Facility Scheduling
• Equipment, Procurement & Inventory Administration
• University-Level Sports Events & Annual Sports Meet Coordination
• Attendance, Eligibility & Academic Liaison for Sports-Category Students
• Budget Administration & Office Management (Director Office)

The role directly supervises administrative and facility support staff within the Sports Department, and coordinates with the Deputy Director - Sports, Senior Sports Officer(s)/Sports Officer(s)/coaching staff, Hostel Wardens, Transport and Medical teams (for travelling teams), Academic Departments (on attendance/eligibility), and the Central Event Management Division (CEMD) for University-level sports events.

Key Responsibilities

1. Sports Infrastructure & Facility Scheduling: Manage scheduling and upkeep of sports grounds, courts and indoor facilities across all user groups (training, interdepartmental fixtures, external team practice); coordinate maintenance with Estate/Facilities teams and flag safety concerns promptly.

2. Equipment & Procurement Administration: Maintain inventory of sports equipment and kit; process procurement requisitions and track utilisation and maintenance across disciplines.

3. University-Level Sports Events: Coordinate the administrative and logistical requirements for University-level sports events, including the annual sports meet, inaugurations/felicitations and other sports-department- hosted events, working with the Central Event Management Division (CEMD) on production and logistics.

4. Attendance, Eligibility & Academic Liaison: Maintain attendance and academic-eligibility records for sports- category students, including those on extended leave for training camps or inter-university representation; liaise with Academic Departments on attendance regularisation.

5. Travel & Logistics Support for Competing Teams: Coordinate travel, accommodation and medical-support arrangements with Transport, Hostels and the Medical team for teams travelling to inter-university and external competitions, working with the Director - Sports.

6. Budget Administration: Support the Director - Sports in tracking the department's budget, processing bills/reimbursements, and maintaining expenditure records against sanction.

7. Office Administration & Records: Manage the Director's office administration — correspondence, filing, scheduling, and maintenance of departmental records, policies and compliance documentation.

8. Coordination with Deputy Director - Sports: Provide facility, equipment and administrative support for interdepartmental and intramural fixtures run by the Deputy Director - Sports, ensuring resource availability does not bottleneck the internal sporting calendar.

The Assistant Director - Sports is expected to demonstrate:

• Strong administrative and organizational discipline across infrastructure, procurement and compliance.
• Accuracy and diligence in attendance and eligibility record-keeping
• Effective coordination across the Director's office, Deputy Director, academic departments and support functions
• Responsiveness in supporting travel/logistics needs of competing teams
• Integrity and accountability in budget and procurement administration

Eligibility Criteria

• Master degree in Physical Education, Sports Management, Business Administration, or a related discipline is mandatory.
• Minimum 5-8 years of relevant experience in sports administration, facility/infrastructure management, or departmental administration in a higher-education institution, including experience with event coordination and budget tracking.