Senior Company Secretary Governance & Board Operations

Embarkgcc Services; Gurugram District, Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Embarkgcc Services in Bengaluru and Gurgaon seeks an experienced Company Secretarial professional to join our governance operations team as an Operations Associate. This role owns board and committee secretarial processes across a large portfolio of group entities, with independence and cross-jurisdictional coordination.

The position is a pure secretarial execution role, not involving legal drafting or advisory work, and offers opportunities to lead process improvements while mentoring junior

Qualifications

• 4.5 to 8 years of experience in a Company Secretarial function (corporate/in-house preferred).
• CS — ICSI qualification is mandatory.
• Purely secretarial background; no emphasis on drafting or advisory work.

Responsibilities

• Lead and own Board and Committee governance across multiple entities.
• Draft and finalize Board/Committee Minutes and action trackers.
• Own end-to-end ROC filings and statutory submissions.
• Maintain and audit statutory registers across a multi-entity portfolio.
• Coordinate shareholder communications and disclosures; liaison with auditors/regulators.

Skills

Board governance

Committee governance

ROC filings

Regulatory compliance

Cross-jurisdictional coordination

Shareholder management

Process improvement

Mentoring

Education

CS (ICSI)

Tools

Governance platforms

RTAs coordination

Job description

Role: Operations Associate
Experience: 4.5 - 8 years
Department: Legal & Compliance / Corporate Secretarial Operations
Location: Bangalore & Gurgaon

About the Role

We are looking for an experienced Company Secretarial professional to join our Clients governance operations team as an Operations Associate. This role owns Board and Committee-level secretarial processes across a large portfolio of group entities, with a higher degree of independence, cross-jurisdictional coordination, and process ownership compared to the junior band. This is a pure secretarial execution role and does not involve legal drafting, contract review, or compliance-advisory work.

Key Responsibilities

• Lead and own Board and Committee Meeting governance across multiple entities scheduling, agenda planning, papers circulation, and execution oversight
• Draft and finalize Board and Committee Minutes, forward planners, and action trackers with minimal supervision
• Own end-to-end ROC filings and ensure timely, accurate statutory submissions across all assigned entities
• Maintain and audit statutory registers and records across a multi-entity portfolio
• Manage shareholder correspondence and circulation processes, including notices, resolutions, and disclosures
• Coordinate cross-jurisdictional Board processes, aligning with external service providers where applicable and reviewing their minutes for accuracy
• Handle secretarial documentation and governance across 10–12+ entities simultaneously
• Liaise independently with internal teams, auditors, RTAs, and regulatory authorities
• Drive process improvement initiatives within the secretarial/governance function
• Mentor or guide junior team members (Analyst-level) on secretarial processes where required

Mandatory Skills

• Board & Committee Governance (Multi-Entity, 10–12+)
• ROC Filings & Regulatory Compliance Management
• Cross-Jurisdictional Secretarial Coordination
• Shareholder & Stakeholder Management
• Process Improvement in Governance Operations

Good to Have

• Prior experience working with external service providers/RTAs for non-local entity boards
• Exposure to secretarial/governance platforms or tools
• Experience mentoring junior secretarial staff

Eligibility Criteria

• Experience: 4.5 to 8 years in a Company Secretarial function (corporate/in-house preferred; not a law firm or legal-advisory background)
• Qualification: Company Secretary (CS) — ICSI qualified
• Profile fit: Purely secretarial background; candidates with contract drafting, legal advisory, or litigation exposure mixed into their profile will not be considered for this role