AP Supervisor

Hill Intl.; India; On-site; INR 600,000 - 1,000,000; Full time

Job summary

A global consulting firm is seeking an Accounts Payable Supervisor to lead the AP team. Responsibilities include overseeing full-cycle AP for global projects, ensuring compliance with financial policies, and preparing AP-related accruals. The ideal candidate will have a Bachelor’s degree and 3-5 years of AP experience, with strong analytical and communication skills. This position is crucial for maintaining financial integrity and providing support for international operations.

Qualifications

• 3-5 years of accounts payable experience, including supervisory experience.
• Experience in a high-volume AP environment.
• Knowledge of vendor onboarding and procurement processes.

Responsibilities

• Oversee full-cycle accounts payable operations.
• Ensure compliance with internal policies and regulations.
• Prepare AP accruals for multi-country operations.

Skills

Strong attention to detail

Ability to manage multiple projects

Strong communication skills

Organizational skills

Analytical skills

Education

Bachelor’s degree in Finance, Accounting, or Business Administration

Tools

Deltek Vantagepoint

SAP

Oracle

Job description

The Accounts Payable Supervisor will provide leadership to the AP team and will work closely with Project Managers, Project Controllers, and Regional Finance and Accounting Teams to ensure financial integrity and support the company’s global operations.

Responsibilities

Accounts Payable Operations

• Oversee full-cycle AP for global engineering projects, including:
  • Vendor invoices for independent consultants and subcontractors.
  • Expense reports and project travel costs.
  • Progress billings from international subcontractors.
• Ensure proper project coding, contract alignment, and compliance with PO/receipt workflows.
• Coordinate and manage weekly or bi-weekly global payment runs, including wires and foreign currency transfers.
• Oversee reconciliation of complex vendor accounts involving multiple currencies and tax jurisdictions.
• Ensure invoices are processed according to company policies and payment terms.
• Review and verify accuracy of vendor statements, reconciliations, and aging reports.
• Manage weekly and monthly payment runs (checks, ACH, wire transfers).

Controls, Compliance & Process Improvement

• Maintain and enforce internal controls and compliance with financial policies.
• Identify opportunities to streamline processes and improve efficiency.
• Assist with the implementation of system enhancements or new AP technologies.
• Ensure compliance with international tax regulations (VAT/GST, withholding tax, etc)

Month-End & Reporting

• Prepare AP-related accruals for multi-country operations.
• Support project cost reporting, cash forecasting, and working capital analysis.
• Provide AP metrics and compliance reporting to Finance leadership.
• Assist in audits (internal, external, and regulatory) by providing documentation and ensuring control adherence. Collaborate with accounting, procurement, and finance teams to resolve discrepancies.
• Serve as primary point of contact for vendor inquiries and issue resolution.
• Build strong relationships with both vendors and internal stakeholders.
• Resolve escalated discrepancies related to invoices, pricing, purchase orders, or receipts.

Qualifications

Education

• Bachelor’s degree in Finance, Accounting, or Business Administration

Experience

• 3–5 years of accounts payable experience, with at least 1–2 years in a supervisory or lead role.
• Experience in a shared services or high-volume AP environment.
• Experience working in engineering, consulting, construction management, or professional services industries preferred
• Experience with ERP systems (Deltek Vantagepoint, SAP, Oracle, or similar)
• Strong understanding of AP processes, internal controls, and accounting principles.
• Knowledge of vendor onboarding, procurement processes, and workflow automation tools
• Familiarity with electronic invoicing and automated AP platforms.
• Strong attention to detail and accuracy
• Ability to manage multiple projects and deadlines simultaneously
• Strong communication skills when working with international teams
• Ability to work independently and proactively resolve issues
• Strong organizational and analytical skills