AP - Inv. Proc. - Specialist

Koch; Bengaluru; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Koch Bangalore, a global enterprise, is seeking an Accounts Payable Specialist to ensure timely invoice validation and processing for our global operations. You will own invoice quality by validating OCR capture, reconciling PO/vendor data, and driving corrective actions to maintain strong internal controls and supplier relationships.

You will work in a high-volume AP environment, coordinating with the AP supervisor, regional hubs, and external vendors to enable compliant processing across our

Qualifications

• Bachelor's degree in Commerce is required.
• 3+ years’ experience in Accounts Payable and invoice processing.
• Hands-on SAP experience is mandatory.
• Proficient written and verbal communication; ability to liaise with stakeholders.
• Attention to detail and ability to work in a high-volume environment; willingness to work in shifts.

Responsibilities

• Validate invoices and perform PO/vendor comparisons to ensure processability.
• Review OCR/indexing results and correct inaccuracies; enter ERP data for exceptions.
• Resolve discrepancies and variances through root-cause analysis with internal stakeholders and vendors.
• Manage exception workflows: cancel, reprocess, or return invoices to vendors.
• Respond to tickets/queries related to invoice processing and close timely.
• Contribute to continuous improvement of AP processes, controls, and trackers.

Skills

Communication skills

Detail oriented

Analytical thinking

Education

Bachelor's degree in Commerce

Master's degree in Commerce

Tools

SAP

SAP Ariba

S/4HANA

OCR/DataCap

Excel

ServiceNow

Job description

Your Job

As an Accounts Payable Specialist you will ensure timely, accurate invoice validation and processing for our global business. You will own invoice quality by validating OCR capture, reconciling PO/vendor master data, resolving PO-GR-IR discrepancies, and driving corrective actions (cancel/reprocess/return to vendor) to maintain strong internal controls and supplier relationships.

Our Team

This role sits in Finance & Procurement within the Global Accounts Payable function at KGS Bangalore. You will work closely with the AP Supervisor, regional hubs, business partners, and external vendors to enable high-volume, compliant invoice processing across our global operations.

What You Will Do

• Ensure invoices are complete and accurate for payment by validating captured data and performing PO/vendor comparisons to confirm processability.
• Maintain invoice data integrity by reviewing OCR/indexing results and correcting inaccuracies or initiating direct ERP entry for exceptions.
• Resolve invoice discrepancies and PO-GR-IR variances through root-cause analysis and coordinated follow-up with internal stakeholders and vendors.
• Manage exception workflows: cancel, reprocess, or return invoices to vendors when invoices are incorrect or incomplete.
• Respond to and resolve tickets/queries related to invoice processing, driving timely closure and documenting outcomes.
• Contribute to continuous improvement of AP processes, controls, and trackers to increase accuracy, throughput, and compliance.
• Support other AP and finance activities as assigned by management to meet business priorities.

Who You Are (Basic Qualifications)

• Bachelor's degree in Commerce.
• Minimum 3+ years’ experience in Accounts Payable and ITP/invoice processing.
• Hands-on experience with SAP (mandatory).
• Proficient written and verbal communication skills; able to liaise effectively with internal and external stakeholders.
• Strong attention to detail, analytical problem-solving skills, and ability to work accurately in a high-volume environment; willingness to work in shifts.

What Will Put You Ahead (Preferred Qualifications)

• Master's degree in Commerce.
• Experience with ServiceNow or similar ticketing systems.
• Experience with ERP solutions such as SAP Ariba, S/4HANA, and OCR tools like DataCap.
• Advanced Microsoft Excel skills and experience maintaining/ reporting on trackers.
• Demonstrated understanding of internal controls, SOPs, and process documentation.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.