AP - Helpdesk - Analyst

Koch; Bengaluru; On-site; INR 420,000 - 540,000; Full time

Job summary

Koch is hiring an Accounts Payable Analyst to accurately capture, validate, and manage PO and non-PO freight invoices in the ERP system. You will ensure timely processing, resolve discrepancies, and support reporting, compliance, and continuous improvements across the invoicing lifecycle.

You will join the Finance/Accounts Payable function supporting Koch companies, collaborating with procurement, logistics, and operations to ensure strong internal controls and reliable records for audits.

Qualifications

• 1 year of hands-on accounting or invoice processing experience.
• Familiar with PO and non-PO invoicing and payment lifecycle.
• Proficient in Excel and able to communicate clearly with stakeholders.

Responsibilities

• Enter and index invoices accurately in the ERP system with complete vendor data.
• Validate charges against POs and contracts to ensure compliance with terms.
• Investigate PO-GR-IR discrepancies and drive timely resolution with teams.
• Maintain data integrity in the ERP and support financial reporting.
• Produce reports on discrepancies and KPIs and assist month/year-end close.
• Support audits and adhere to internal controls and SOPs.
• Identify process improvements and collaborate with IT for system enhancements.
• Provide training and backup support to teammates as needed.

Skills

Invoice processing

MS Excel

Communication

Time management

Shift flexibility

Tools

Coupa

M3

Job description

Your Job

We are hiring an Accounts Payable Analyst to accurately capture, validate, and manage PO and non-PO freight invoices in the ERP system. You will ensure invoices are processed timely and accurately, resolve PO/GR/IR and other discrepancies, and support reporting, compliance, and continuous improvements across the freight invoicing lifecycle.

Our Team

You will join the Finance/Accounts Payable function supporting Koch companies, operating within Koch Capability Company (KCC). The team partners closely with procurement, logistics, and operational stakeholders to ensure timely, accurate invoice processing and strong internal controls.

What You Will Do

• Ensure invoices are accurately entered and indexed in the ERP system, maintaining complete vendor, header, and shipment information.
• Validate invoice charges against purchase orders, contracts, and supporting documentation to confirm adherence to agreed rates and terms.
• Identify, investigate, and drive timely resolution of discrepancies (including PO-GR-IR mismatches) by collaborating with requestors, procurement, logistics, and vendors.
• Maintain high data integrity in the ERP, producing reliable records for financial reporting and audit support.
• Produce and distribute regular reports on discrepancies and KPIs; support month-end and year-end close activities related to invoice expenses.
• Support compliance with accounting policies, regulatory requirements, and internal controls; assist internal and external audits by supplying documentation and explanations.
• Proactively identify process and system improvement opportunities; collaborate with IT and cross-functional teams to implement enhancements that reduce cycle time and error rates.
• Provide training and backup support for new team members and related accounting functions to ensure continuity and scale.

Who You Are (Basic Qualifications)

• Minimum 1 year of hands-on experience in accounting or invoice processing.
• Working knowledge of invoice processing and payment lifecycle (PO and non-PO invoicing).
• Able to communicate clearly with stakeholders via email and phone to resolve issues.
• Proficient with Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Reliable in meeting deadlines and able to work under time constraints; available for shift flexibility as needed.

What Will Put You Ahead

• Fluent in English (written and verbal).
• Analytical mindset with strong attention to detail and problem-solving skills.
• Experience with ERP tools (e.g., Coupa, M3) or other AP automation platforms.
• Demonstrated understanding of internal controls, SOPs, and SLA adherence.
• Comfortable handling high volumes of transactions in a systematic, repeatable way.
• Quick learner with strong interpersonal skills when working with internal and external customers.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate’s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

As a Koch company, Koch Capability Company (KCC) provides consulting and transactional services for Koch companies in the areas of human resources, information technology, finance, accounting as well as project, facilities, and property management. Our think tank of problem-solvers and idea-makers transform work life for 122,000 employees around the globe. At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.