Analyst - Database Management

Jones Lang LaSalle (JLL); Gurugram District; On-site; INR 500,000 - 750,000; Full time

Job summary

Jones Lang LaSalle (JLL) Gurugram is seeking a Lease Abstraction specialist to deliver accurate lease data abstraction and database management for JLL clients. You will liaise with internal teams to obtain lease documentation, perform data entry into lease systems, and ensure timely, compliant deliverables.

The role requires 1–3 years of lease abstraction experience, strong MS Office skills, and the ability to work independently within a larger team. On-site in Gurugram, 40 hours per week.

Qualifications

• University graduates with lease abstraction expertise and 1–3 years of experience.
• Experience with real estate lease abstractions and property management/lease administration systems.
• Strong Microsoft Office skills and ability to manage data accurately.
• Excellent verbal and written communication, organizational and interpersonal skills.
• Willingness to train others, document processes and work in a large team.

Responsibilities

• Abstracts and manages lease data; verifies system data accuracy; performs lease document matching and data entry into master trackers.
• Collaborates with internal stakeholders to resolve documentation and abstraction queries; reviews landlord invoices for lease compliance.
• Prepares variance reports and supports compliance and audit activities.
• Contributes to process documentation, training, and mentoring of new team members.

Skills

Lease Abstraction

Data accuracy

Verbal & written communication

Organizational skills

Fast learner

Education

University degree

Tools

MS Excel

MS Outlook

Job description

Job Summary

High level of independence. Do you work independently without close supervision We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction and Database Management services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escape issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.

Responsibilities

• Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.
• Assisting with Database Report preparation and circulation; Sourcing documents and portfolio information; Recording received documentation and information; Identifying queries, data gaps and missing information; Work closely with the Compliance Team to remediate any Audit Anomalies; To perform Compliance Required Activities.
• Performance Objectives: Ensure the agreed KPI s (Productivity, Quality and Turn Around Time) are met; Where Database Reporting is to be done, ensure the agreed Reporting KPI s are met; Provide excellent service to Internal Stake Holders.
• Once you gain expertise in your role, an essential part of your role will involve documenting business processes, training and mentoring new team members, audit of work performed by new team members, work in a large team and consistently display team work and live up to JLL values.

Requirements

• Impeccable expertise
• We re looking for University Graduates, having Lease Abstraction expertise with at least 1-3 years of experience. It would be wonderful if you ve worked on Real estate commercial lease abstractions, and having an experience in using a property management/lease administration system.
• You should possess sound computer skills in Microsoft Office (MS Excel, Outlook), Strong Project Management Skills, Excellent Verbal and Written Communication Skills, Strong organizational and interpersonal skills, Demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity.
• Avid Reader and fast learner
• If you have an interest in Reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with least supervision.

Location

Gurugram

Hours

Scheduled Weekly Hours: 40