Administrator

HYTORC Middle East FZE; Vadodara; On-site; INR 250,000 - 350,000; Full time

Job summary

HYTORC Middle East FZE in Vadodara is seeking an Administrator to support daily branch operations, maintain an organized office, and manage data entry and supplier communications.

Responsibilities include SAP data entry, invoicing checks, budgeting support, vendor coordination, inventory tracking, and handling logistics with local and international carriers. Strong Microsoft Office skills and detail orientation are essential.

Qualifications

• Minimum of 2-3 years of experience in an administrative role.
• Detail-oriented and proactive.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of office management procedures and basic accounting principles.

Responsibilities

• Support day-to-day branch operations, ensuring all processes run smoothly and efficiently.
• Ensure the office is well-maintained, organized, and stocked with necessary supplies.
• Serve as a point of contact for customer inquiries, providing timely and accurate information when requested.
• Work towards resolving customer issues or elevate them to the appropriate department.
• Provide administrative support to branch staff, prepare reports, and manage correspondence.
• Manage supplier and customer correspondence.
• Daily Data Entry of daily processes.
• Maintain and update branch records, files, and customer databases.
• Daily Logistics - scheduling and handling day to day queries with international and local carriers.
• Coordinating with vendors and suppliers to ensure timely delivery of goods and services.
• Track and Monitor Rental Fleet.
• Performing regular stock take.
• Capturing Debtors into SAP
• Performing Price Checks when Invoicing.
• Assist in collating annual budgets
• Chasing up debtors for payments.

Skills

Detail-oriented

Proactive

Independent and team player

Problem-solving

Communication skills

Interpersonal skills

Education

Bachelor's degree in Business Administration

High school diploma

Tools

SAP

Microsoft Office

Job description

Founded in 1968, HYTORC pioneered the first powered torque tool system and continues to be the premier provider of bolting solutions through constant investment and innovation; culminating in today’s series of smart bolting systems that communicate with in-house developed apps for system control, data exchange, and software updates. We are looking for someone who has the same passion that took us from our humble roots to the world class organization we are today and who will continue to push the limits of what is possible to provide our customers with the most advanced, safest, and productive bolting solutions.

We are proud to be recognized as the innovation leader in our industry, providing award winning solutions to leading businesses globally.

Our newly opened office in Vadodara is seeking an Administrator to assist in daily administrative duties.

Operational Support:

• Support day-to-day branch operations, ensuring all processes run smoothly and efficiently.
• Ensure the office is well-maintained, organized, and stocked with necessary supplies.

Customer Service:

• Serve as a point of contact for customer inquiries, providing timely and accurate information when requested.
• Work towards resolving customer issues or elevate them to the appropriate department.
• Ensure a high level of customer satisfaction by maintaining professional and courteous communication.

Administrative Duties:

• Provide administrative support to branch staff, prepare reports, and manage correspondence.
• Manage supplier and customer correspondence.
• Daily Data Entry of daily processes.
• Maintain and update branch records, files, and customer databases.
• Daily Logistics - scheduling and handling day to day queries with international and local carriers.

Inventory and Supply Management:

• Coordinating with vendors and suppliers to ensure timely delivery of goods and services.
• Track and Monitor Rental Fleet.
• Performing regular stock take.

Finance:

• Capturing Debtors into SAP
• Performing Price Checks when Invoicing.
• Assist in collating annual budgets
• Chasing up debtors for payments.

Requirements:

Formal Schooling/Degree:

• A high school diploma or equivalent is required; a bachelor's degree in business administration or a related field is preferred.

Experience

• Minimum of 2-3 years of experience in an administrative role.

Attributes:

• Detail-oriented and proactive.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.

Skills

• SAP Software (2 to 3years of processing experience)
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and work under pressure.
• Knowledge of office management procedures and basic accounting principles

Working Conditions:

• The role typically involves working in an office environment with standard office hours
• May need to work extended hours during busy periods or special events.