Administrator

Yotta Infrastructure; India; On-site; INR 350,000 - 450,000; Full time

Job summary

Yotta Data Services in India is seeking a Team Member - Administration to support multiple locations with daily office procedures, acting as the point of contact for employees.

You will greet visitors, manage check-ins, coordinate meetings, handle shipments and inventory, assist HR and IT onboarding, and ensure a tidy, secure reception area.

This role demands excellent communication, strong organizational skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Customer focus and follow-up skills are essential.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• 5+ years of relevant administrative/reception experience.
• Bachelor degree required; 10+2+3 pathway observed.

Responsibilities

• Greet visitors and direct them professionally.
• Notify arrivals and manage check-in.
• Maintain security and telecom systems.
• Answer inquiries and route to departments.
• Allocate meeting rooms and support meetings.
• Provide beverages and hospitality to clients.
• Maintain reception cleanliness and organization.
• Manage deliveries and shipments.
• Order stationery and monitor supplies.
• Support pantry services and refreshments.
• Assist HR/IT onboarding.
• Handle travel and accommodation requests.

Skills

Customer focus

Follow policy

Training

Risk assessment

PIMS controls

Reception experience

Communication

MS Office

Multitasking

Organization

Professional demeanor

Team player

Education

Bachelor degree

Tools

MS Office

Job description

About Yotta

Yotta Data Services is Indias leading sovereign AI infrastructure, cloud platform and data centre services company, enabling enterprises, governments, startups, and digital platforms to build, deploy, and scale next-generation AI and digital workloads securely within India.

With hyperscale data centre campuses in Navi Mumbai and Greater Noida (Delhi NCR), advanced GPU-powered AI infrastructure, and a comprehensive ecosystem of cloud, AI, hosting, cybersecurity, and managed platform services, Yotta delivers high-performance, scalable, and compliant digital infrastructure built for the AI era.

Yotta is at the forefront of powering Indias sovereign AI and digital transformation journey through world-class infrastructure, deep technology partnerships, and fully India-hosted enterprise-grade platforms.

Job Scope:

The Team Member - Administration - is responsible for supporting all teams across various locations. This role involves joining our team to assist in daily office procedures. He/ She will serve as the point of contact for all employees, offering administrative support and managing their queries.

Total /Relevant Experience:

• 5+ years of experience

Key Responsibilities:

Your responsibilities in this role will be centered around the following:

• Maintaining Monthly Consumptions Report along with monthly requisitions.
• Greet, welcome, and direct visitors and clients in a professional and friendly manner.
• Notify employees of visitor arrivals and ensure smooth visitor check-in processes.
• Maintain security and telecommunications systems, ensuring the safety and confidentiality of the office environment.
• Answer inquiries and refer them to the appropriate departments or individuals, providing excellent customer service.
• Allocate meeting rooms to clients and provide necessary support during meetings.
• Host clients with tea and beverages, creating a hospitable atmosphere.
• Maintain cleanliness in the reception area, ensuring a tidy and organized workspace.
• Handle inward and outward material, managing deliveries and shipments efficiently.
• Order stationary materials, keep track of inventory, and ensure adequate supplies for office operations.
• Manage and order pantry services, ensuring the availability of refreshments for employees and guests.
• Fulfill any additional tasks allocated by the tussom service desk, meeting requirements, and closing requests promptly
• Handling Travel and Accommodation request.
• Help HR and IT team in onboarding process.

Must-have skill:

• Should have customer focus attitude and follow up skill
• Follow & commit with Yottas Policy statements (eg. QMS/EMS/OHS/ISMS/PIMS/ITSM etc)
• Undertake applicable training as communicated from time to time.
• Participation in Risk assessment process, contribute in achieving departmental & management system objectives & Assist in maintaining PIMS controls throughout personal data lifecycle.
• Previous experience in a receptionist or administrative role preferred.
• Excellent communication and interpersonal skills.
• Proficient in using office equipment and computer software, including Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational skills and attention to detail.
• Professional demeanour and a positive attitude.
• Ability to work independently and as part of a team.

Qualifications Criteria:

• 10 +2 + 3 bachelor degree with a minimum of 5 plus years of relevant work experience.
• Proficiency in using office equipment and computer software, including the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills, both verbal and written, to interact with clients, visitors, and colleagues professionally.
• Familiarity with office procedures and basic administrative tasks, such as scheduling, filing, and data entry.

Shifts Timing, (If rotational, please specify):

• General shifts

Number of Interview Rounds

2 rounds