Administrative Support - Expense Management

NES Fircroft; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Job summary

A leading company in staffing solutions seeks an Assignment Support Administrator in Bengaluru. This entry-level position focuses on payroll and expense processing, requiring exceptional organizational skills and effective communication for collaboration across teams. Join to enhance operational efficiency while ensuring accuracy in payroll tasks.

Qualifications

• Highly motivated and organized with the ability to multitask.
• Takes initiative and manages end-to-end payroll responsibility.
• Strong communication skills for collaboration between teams.

Responsibilities

• Review timesheets and expenses for accuracy and completeness.
• Manage payroll queries and ensure timely email responses.
• Seek approvals without impacting payroll turnaround time.

Skills

Organized

Multitasking

Strong communication skills

Job description

Administrative Support - Expense Management

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Do you thrive on spotting the smallest inconsistencies and turning chaos into clarity? As an Assignment Support Administrator, your sharp eye and structured approach will be key to flawless payroll and expense processing.

ABOUT THE ROLE:

Ever wanted to be the backbone of seamless operations, ensuring accuracy, timeliness, and efficiency in every detail? Step into the role of an Assignment Support Administrator, where your precision and coordination skills keep the wheels of our global workforce turning smoothly.

Your role involves assessment of the timesheets and expenses received and conducting thorough reviews, working closely with sales/contractors for corrections and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.

Duties:

• Thoroughly review timesheets and expenses for completeness, accuracy, and adherence as per the client specific checklist.
• Review the expense sheets and verify receipts received and ensure the final amount tally.
• Communicate directly with contractors or sales team for discrepancies in the expense sheets and receipts submitted.
• Manage payroll related queries by analysing the data and preparing an in-depth overview of the issue.
• Ensure that all the emails received in the shared inboxes are processed in line with deadlines and urgency levels. Emails must be responded to within at least 24 hours of receipt.
• Ensure the expense sheet and receipts received are saved as per the filing convention required by Payroll teams and seek approvals from client/managers without impacting the turnaround time.
• Work as per the payroll schedule to ensure there are no delays in the payment.
• Any other tasks and responsibilities as assigned by the manager.
• Continuously identify opportunities to streamline and improve the efficiency of timesheet and expense review processes.

What are we looking for:

• Highly motivated, organized, and able to multitask.
• Ability to take initiative, manage end-to-end responsibility, reporting, and payroll work.
• Strong communication skills, as day-to-day activities involve collaboration between Europe and India teams.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Staffing and Recruiting

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Note:

The subsequent job listings and miscellaneous information are not relevant to this role and have been removed for clarity.