Office Assistant

iTeach Schools; Pune District; On-site; INR 250,000 - 420,000; Full time

Job summary

iTeach Schools in Pune and Navi Mumbai is seeking an Administration candidate to oversee front-desk operations, library and blended-learning lab materials, and facilities support for staff and students.

The role includes managing government data on portals (GR, UDISE, PFMS, SARAL, Scholarships) and maintaining HR/documents, while coordinating with vendors. Proficiency in MS Office and Hindi/Marathi writing, with English understanding, is required.

Qualifications

• Minimum 1 year administration work experience in Offices, Schools, or Hospitals.
• Proficient in MS Office and Google apps (Drive, Sheets, etc.).
• Must be able to write and type in Hindi & Marathi and understand English.

Responsibilities

• Manage front-office visits and meetings.
• Maintain library, lab materials, and devices.
• Ensure facilities are well-maintained and resources available.
• Attend weekly STM and org-wide events.
• Track government data and HR/finance records.
• Maintain staff records and HR documents.
• Coordinate with vendors for events and purchases.
• Handle photocopying, printing and stationery work.
• Keep ongoing task sheets and trackers up to date.

Skills

Hindi & Marathi writing

English comprehension

Administrative coordination

MS Office proficiency

Tools

MS Office

Google Workspace (Drive/Sheets)

Job description

The quality of school education available to students from low-income communities across India is abysmal. Their chances of attending college or building a career are significantly lower than their high-income peers, condemning them to a life without voice or choice. iTeach was born in 2015 to challenge this status quo and create a level playing field for ALL children.

We run free and high-impact schools and an exceptional college-to-career program for the most disadvantaged students in Pune and Navi Mumbai. We are known for our world-class professional development, our result-oriented team culture, and our student-centric school design. Read more about us at www.iTeachSchools.org.

Responsibilities

A- School Management

• Managing people who come to meet the Principals, teachers, and students.
• Ensure the proper maintenance and organization of the library, vocational training materials, and computers/tablets in the Blended Learning Lab.
• Ensure that all school facilities are well-maintained and function smoothly, with necessary resources readily available to support the well-being of both staff and students.
• Be available in full capacity for the weekly school team meetings (STM) and other org-wide events.

B- School Data Management and Updating (Government data, Finance, and HR management)

• Tracking staff attendance and maintaining student records on the Government Portals.
• Managing government data (GR, LC, Bonafide, SARAL, UDISE, PFMS, Sanch Manyata, Scholarships, and other registers).
• Maintaining intern & volunteer records and staff documents as per HR and government requirements.
• Ensuring secure and easily retrievable student & staff data.
• Handling photocopying, printing, and School Stationery Work.
• Maintain and update trackers for the rewards and consequence systems, as well as student professionalism logs, including records of late arrivals and uniform compliance.
• Assisting with school events and coordinating with vendors/shopkeepers.
• Following iTeach finance policies and the deadlines for purchases, reimbursements, and maintaining bill/receipt records.
• Maintain the Ongoing task sheet and prioritize ongoing tasks for effective completion.

Prerequisites

• Preferred: Minimum 1 year of Administration Work experience working in Offices, Schools, or Hospitals.
• Computer Knowledge: Able to work on MS Office/Emails/ Google-based apps like Drive, Sheets, etc.
• Must be able to write and type in Hindi & Marathi and understand English.