Administrative Officer

Kauvery Hospital; Tiruchirappalli; On-site; INR 480,000 - 620,000; Full time

Job summary

KMC College of Nursing in Tiruchirappalli seeks an experienced Office Administrator to manage the college office operations, coordinate with management, faculty, students, and regulatory authorities, and ensure smooth administrative workflows.

The role requires strong organizational, communication, and documentation skills, plus experience in admissions, staff onboarding, records management, and compliance with nursing education regulatory bodies.

Qualifications

• Must hold a Bachelor's degree in administration, management, commerce or related field.
• Master's degree is an added advantage.
• Proficiency with MS Office and office management software.

Responsibilities

• Oversee day-to-day administrative activities of the college office and coordinate with departments for smooth operations.
• Maintain institutional records, files, and confidential documents in compliance with policies.
• Prepare minutes of meetings and follow up on action items; coordinate meetings, inspections and events.

Skills

Organizational skills

Communication skills

Team leadership

MS Office

Documentation

Education

Bachelor's or equivalent in Administration/Management

Master's degree (advantage)

Tools

MS Office

Office management software

Job description

Job Description (JD) Office Administrator Organization: KMC College of Nursing Location: Tiruchirappalli Position: Office Administrator Experience Required: Minimum 5 years of administrative experience in a reputed educational institution, nursing college, medical college, or healthcare-related academic institution.

Job Summary

The Office Administrator will be responsible for the efficient management of administrative operations of the college, ensuring smooth coordination between management, faculty, students, regulatory authorities, and external stakeholders. The role requires strong organizational, communication, and documentation skills.

Key Responsibilities

Administrative Management

• Oversee day-to-day administrative activities of the college office.
• Maintain institutional records, files, and confidential documents.
• Ensure compliance with college policies and administrative procedures.
• Coordinate with departments for smooth academic and administrative operations.

Documentation & Regulatory Compliance

• Maintain records related to admissions, faculty, students, and staff.
• Assist in preparation and submission of reports required by regulatory bodies such as the Indian Nursing Council, Tamil Nadu Nurses and Midwives Council, universities, and government authorities.
• Ensure proper filing and retrieval of accreditation and inspection documents.

Office Operations

• Supervise office support staff and administrative assistants.
• Manage correspondence, official communications, and meeting schedules.
• Coordinate procurement of office supplies and maintain inventory records.
• Monitor office maintenance and facility-related requirements.

Coordination & Communication

• Act as a liaison between management, faculty, students, parents, and external agencies.
• Organize meetings, inspections, seminars, workshops, and official events.
• Prepare minutes of meetings and follow up on action items.

HR & Support Functions

• Support recruitment documentation, employee records, and attendance management.
• Assist management in staff onboarding and administrative formalities.
• Maintain leave records and personnel files.

Required Qualifications

• Bachelor's Degree in Administration, Management, Commerce, Business Administration, or a related field.
• Master's Degree will be an added advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.

Experience

• Minimum 5 years of experience as an Office Administrator or Administrative Officer in a reputed educational institution.
• Preference will be given to candidates with experience in Nursing Colleges, Medical Colleges, Allied Health Science Institutions, or Universities.

Required Skills

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Knowledge of educational institution administration and compliance requirements.
• Ability to handle confidential information with integrity.
• Strong leadership and team management skills.
• Proficiency in report preparation and documentation.

Preferred Candidate Profile

• Experience handling inspections and audits by nursing education regulatory bodies.
• Familiarity with college administration systems and student record management.
• Ability to work independently and coordinate with multiple departments.