Administrative Executive

Domo Real Estate; Mumbai; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Competitive compensation

Career growth

Collaborative environment

Growing organization

Job summary

Patzers Real Estate Pvt. Ltd. is seeking an Administrative Executive to support daily office operations in Mumbai. The role involves office administration, documentation, vendor and facility coordination, and assistance to senior management.

The candidate should have 2–5 years of experience in administration, a relevant degree, and strong MS Office skills. Real estate exposure is an advantage, with potential for growth within the organization.

Qualifications

• Bachelor's degree in business-related field.
• 2–5 years of administration or office management experience.
• Real estate experience is a plus.

Responsibilities

• Manage daily office operations and administrative activities.
• Coordinate with vendors and facilities.
• Handle documentation, data entry and record management.
• Support senior management with meetings and travel arrangements.
• Welcome visitors and manage front-desk inquiries.
• Coordinate with HR, Accounts, Sales for operations.

Skills

MS Office

Organization

Communication

Coordination

Confidentiality

Problem solving

Education

Bachelor's degree in Business Administration, Commerce, Management, or a related field

Job description

Position: Administrative Executive
Company: Patzers Real Estate Pvt. Ltd.
Location: Lower Parel, Mumbai
Employment Type: Full-Time
Department: Administration
Reporting To: Director / Operations Head

About Patzers Real Estate Pvt. Ltd.

Patzers Real Estate Pvt. Ltd. is a dynamic real estate company focused on delivering exceptional property solutions and outstanding customer service. We are looking for a proactive and organized Administrative Executive to support daily office operations and contribute to the smooth functioning of the organization.

Job Summary

The Administrative Executive will be responsible for managing office administration, coordinating with internal teams and external vendors, maintaining records, supporting management, and ensuring efficient day-to-day operations. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities in a fast-paced real estate environment.

Key Responsibilities

Office Administration

• Manage daily office operations and administrative activities.
• Maintain office supplies inventory and coordinate procurement.
• Ensure proper upkeep of office facilities, equipment, and workspaces.
• Coordinate housekeeping, maintenance, and security services.

Documentation & Record Management

• Maintain and organize company documents, files, agreements, and records.
• Handle correspondence, emails, and official communications.
• Maintain digital and physical filing systems for easy retrieval.
• Support document preparation, data entry, and report generation.

Vendor & Facility Coordination

• Coordinate with vendors, service providers, and contractors.
• Process vendor invoices and maintain records of payments and contracts.
• Monitor facility-related requirements and ensure timely resolution of issues.

Management Support

• Schedule meetings, appointments, and conference calls.
• Prepare meeting agendas, MOMs (Minutes of Meeting), and presentations.
• Assist senior management with administrative and coordination tasks.
• Arrange travel, accommodation, and logistics when required.

Client & Front Office Support

• Welcome visitors and clients professionally.
• Handle incoming calls and direct inquiries appropriately.
• Support client coordination and maintain professional communication.

Compliance & Coordination

• Ensure adherence to company policies and administrative procedures.
• Coordinate with HR, Accounts, Sales, and other departments for operational requirements.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 2–5 years of experience in administration, office management, or a similar role.
• Experience in the real estate industry will be an added advantage.

Required Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook/Email).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Good coordination and interpersonal skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and problem-solving skills.

Key Competencies

• Office Administration
• Documentation Management
• Vendor Coordination
• Time Management
• Communication & Coordination
• Client Handling
• Team Collaboration
• Professional Ethics

What We Offer

• Opportunity to work in a growing real estate organization.
• Professional development and career growth opportunities.
• Collaborative and supportive work environment.
• Competitive compensation package.