Administrative Executive

GeekyAnts; Bengaluru; On-site; INR 280,000 - 420,000; Full time

Job summary

GeekyAnts in Bengaluru seeks a proactive administration executive to manage day-to-day office and corporate cafeteria operations, coordinating with employees, vendors, cafeteria teams and housekeeping to ensure smooth workplace functioning.

The role involves overseeing breakfast, lunch and Hi-Tea services, inventory monitoring, vendor coordination, and maintaining reports while ensuring hygiene, safety and a positive work environment for ground-level teams.

Qualifications

• Graduate in any discipline; hotel management preferred.
• Good working knowledge of MS Excel / Google Sheets.
• Good communication skills in English, Hindi and Kannada.
• Hands-on approach with the ability to manage daily floor-level operations.
• Good vendor coordination, problem-solving and follow-up skills.

Responsibilities

• Manage day-to-day cafeteria operations, including breakfast, lunch and Hi-Tea services.
• Support cafeteria operations in food ordering, inventory monitoring and stock planning.
• Coordinate with cafeteria teams to ensure timely service, portion control, food quality and hygiene standards.
• Handle employee feedback related to cafeteria services and coordinate corrective actions.
• Support a positive, respectful and cooperative working environment among ground-level teams.
• Monitor office facilities and supervise housekeeping activities.
• Coordinate with vendors for facility maintenance, groceries, fresh produce, pantry, stationery and other routine requirements.
• Monitor inventory and raise purchase requests to prevent stock-outs and operational disruptions.
• Verify vendor deliveries and challans against received quantities and inventory records.
• Support Finance with required documentation for vendor invoices and cafeteria-related expenses.
• Maintain daily operational trackers, vendor records, inventory records and administrative reports.
• Escalate operational issues and follow up until closure.

Skills

Vendor coordination

Problem solving

Communication skills

Team coordination

Education

Bachelor's degree in any field

Hotel management preferred

Tools

MS Excel

Google Sheets

Job description

We are looking for a proactive and hands-on administration executive to manage day-to-day office and corporate cafeteria operations. The role will coordinate with employees, vendors, cafeteria and housekeeping teams, and internal departments to ensure smooth and efficient workplace operations.

Key Responsibilities:

• Manage day-to-day cafeteria operations, including breakfast, lunch and Hi-Tea services.
• Support cafeteria operations in food ordering, inventory monitoring and stock planning.
• Coordinate with cafeteria teams to ensure timely service, portion control, food quality and hygiene standards.
• Handle employee feedback related to cafeteria services and coordinate corrective actions.
• Support a positive, respectful and cooperative working environment among ground-level teams.
• Monitor office facilities and supervise housekeeping activities.
• Coordinate with vendors for facility maintenance, groceries, fresh produce, pantry, stationery and other routine requirements.
• Monitor inventory and raise purchase requests to prevent stock-outs and operational disruptions.
• Verify vendor deliveries and challans against received quantities and inventory records.
• Support Finance with required documentation for vendor invoices and cafeteria-related expenses.
• Maintain daily operational trackers, vendor records, inventory records and administrative reports.
• Escalate operational issues and follow up until closure.

Key Performance Areas:

• Smooth and timely cafeteria operations.
• Adherence to food quality, portion and service standards.
• Accurate consumption and pilferage tracking.
• Office and cafeteria cleanliness and hygiene.
• Inventory availability and prevention of avoidable stock-outs.
• Accurate vendor delivery and consumption records.
• Timely closure of facility and administrative issues.

Candidate Profile:

• 1-2 years of experience in facility management, corporate administration, F&B operations or a similar role.
• Graduate in any discipline; hotel management preferred.
• Good working knowledge of MS Excel / Google Sheets.
• Good communication skills in English, Hindi and Kannada.
• Hands-on approach with the ability to manage daily floor-level operations.
• Good vendor coordination, problem-solving and follow-up skills.
• Ability to work professionally with housekeeping, cafeteria and other ground-level teams.
• Comfortable working Monday to Saturday, 9:00 AM-6:00 PM, including rotational shifts as required.

Educational Qualifications

What We Expect:

• A proactive attitude, strong work ethic, positive approach, and willingness to take ownership of day-to-day operational responsibilities are essential for this role.