Administration & Operations Manager

APRE Art House; Mumbai; Hybrid; INR 900,000 - 1,600,000; Full time

Job summary

APRE Art House in Mumbai’s Colaba district seeks a mature, dependable Administration & Operations Manager to oversee daily administration and gallery operations. The role involves office management, vendor coordination, basic accounts, petty cash, documentation, logistics and general gallery duties.

The successful candidate will handle procurement, inventory, artwork deliveries and coordination with accountants, ensuring smooth, on-time execution of exhibitions and day-to-day tasks.

Qualifications

• 8–15 years of experience in administration, office management or operations.
• Strong organisational and follow-up skills.
• Experience with vendor management and coordination.
• Basic knowledge of tally, bookkeeping, accounting and petty cash.
• Proven ability to work independently with integrity.

Responsibilities

• Manage day-to-day administration and operations of the gallery.
• Coordinate with artists, vendors, technicians, couriers and service providers.
• Manage housekeeping, maintenance, supplies and general office requirements.
• Handle petty cash, bills, invoices, reimbursements and basic bookkeeping.
• Maintain records, documents, expenses and vendor information.
• Coordinate artwork deliveries, installations, logistics and exhibition-related needs.
• Manage procurement, inventory and routine purchases.
• Follow up with vendors to ensure timely completion of work.
• Handle operational issues to keep the gallery running smoothly.

Skills

Administration & Operations

Vendor management

MS Excel & Office

Tally & basic bookkeeping

Independent work

Tools

Tally

Job description

About the Role

APRE Art House is looking for a mature, dependable and highly responsible Administration & Operations Manager to manage the day-to-day administration and operations of our contemporary art gallery in Colaba.

This is a hands-on role involving office administration, vendor coordination, basic accounts, petty cash, documentation, logistics and general gallery management.

Key Responsibilities

• Manage the day-to-day administration and operations of the gallery.


• Coordinate with artists, vendors, technicians, couriers and service providers.


• Manage housekeeping, maintenance, repairs, supplies and general office requirements.


• Handle petty cash, bills, invoices, reimbursements and basic bookkeeping.


• Maintain records, documents, expenses and vendor information.


• Coordinate artwork deliveries, installations, logistics and exhibition-related requirements.


• Manage procurement, inventory and routine purchases.


• Follow up with vendors and ensure work is completed on time.


• Handle operational issues independently and ensure that the gallery runs smoothly.


• Coordinate with the accountant on routine accounting and financial documentation.

Candidate Profile

We are looking for someone who is mature, stable, trustworthy and capable of taking ownership.

The ideal candidate will have:

• 8-15 years of experience in administration, office management, operations or a similar role.


• Strong organisational and follow-up skills.


• Experience with vendor management and coordination.


• Basic knowledge of Tally, bookkeeping, accounting and petty cash.


• Good working knowledge of MS Excel and Microsoft Office.


• Ability to work independently without constant supervision.


• Excellent integrity and discretion, particularly when handling cash, documents and artwork.


• Good communication skills and a practical, solution-oriented approach.

Experience in an art gallery is not essential.

Candidates from administration, office management, hospitality, events, facilities, logistics or similar backgrounds are welcome to apply.

We are looking for someone who wants a stable, long-term role and takes genuine responsibility for the place they work in.