Administration Officer

Mangalayatan University; Sector 10; On-site; INR 420,000 - 660,000; Full time

Job summary

Mangalayatan University in Uttar Pradesh seeks an organized Administration Officer to oversee daily office operations, facilities, inventory, and executive scheduling.

You will update databases, manage budgets, and support HR onboarding and payroll processes, ensuring accuracy and compliance across departments.

The ideal candidate will have 8–12 years of relevant experience, strong time management, and proficiency with MS Office and office management systems.

Qualifications

• 8–12 years of experience as an Office Administrator or Admin Officer.
• Bachelor's degree in Business Administration preferred.
• Proficiency in MS Office and office management systems.
• Excellent time management with the ability to prioritise heavy workloads.
• Strong verbal and written communication with a professional telephone manner.

Responsibilities

• Manage daily office workflows and mail distribution.
• Monitor office supplies and vendor orders.
• Supervise cleaning staff and coordinate repairs.
• Arrange executive calendars and corporate travel.
• Establish filing systems for confidential documents.
• Prepare expense reports and monitor departmental budgets.
• Assist HR with onboarding paperwork and payroll databases.

Skills

Office administration

MS Office

Time management

Communication

Organization

Vendor management

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Office management systems

Job description

We are seeking an organized Administration Officer to oversee our daily workplace operations and maintain a productive office environment. In this role, you will handle facilities management, inventory control, and executive scheduling while updating company databases and financial records.

Key Responsibilities

• Office Operations: Manage daily workflows, sorting correspondence and distributing incoming mail.
• Inventory Control: Monitor office supplies, manage stock levels, and place vendor orders.
• Facilities Management: Supervise cleaning staff and schedule repairs for office equipment.
• Calendar Logistics: Coordinate executive schedules, book meetings, and organize corporate travel.
• Record Keeping: Establish filing systems to secure confidential company documents.
• Budget Tracking: Prepare accurate expense reports and monitor departmental budgets.
• Staff Support: Assist Human Resources with employee onboarding paperwork and payroll databases.

Requirements & Qualifications-

• Experience: Minimum 8-12 years of experience as an Office Administrator or Admin Officer.
• Education: Bachelor's degree in Business Administration is preferred.
• Software: Proficiency in MS Office (Word, Excel, PowerPoint) and office management systems.
• Organization: Exceptional time management skills with a proven ability to prioritize heavy workloads.
• Communication: Strong verbal and written communication skills paired with a professional telephone manner.