Administration Assistant

Firstmeridian Global Services; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Firstmeridian Global Services in Bengaluru is seeking an Administrative Assistant to manage client calls, prepare invoices, schedule meetings, and maintain records. The role emphasizes professionalism, confidentiality, and the ability to work independently within a fast-paced professional services environment.

Candidates with Microsoft Office proficiency, strong communication skills, and a long-term commitment are preferred, with a local preference for RT Nagar proximity.

Qualifications

• Graduation or equivalent qualification in any discipline.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Strong organizational and time-management skills, with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• High level of professionalism and discretion with confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Willingness to stay with the firm long-term and grow within the organization.
• Preference for candidates residing near RT Nagar or surrounding areas.

Responsibilities

• Manage client calls, address inquiries, and provide timely and professional responses.
• Prepare and issue invoices, ensuring accuracy and timely delivery to clients.
• Schedule and coordinate meetings, appointments, and calendars for team members and clients.
• Maintain and organize client records, financial data, and audit documentation.
• Assist in filing statutory documents and ensuring regulatory compliance.
• Handle general office administration tasks to maintain an efficient environment.

Skills

MS Office proficiency

Verbal & written communication

Organizational skills

Time management

Attention to detail

Teamwork

Independence

Discretion with confidential info

Long-term commitment

Adaptability

Education

Graduation

Tools

TallyPrime

QuickBooks

Xero

Job description

Role & responsibilities

Key Responsibilities:

• Manage client calls, address inquiries, and provide timely and professional responses.
• Prepare and issue invoices, ensuring accuracy and timely delivery to clients.
• Schedule and coordinate meetings, appointments, and calendars for team members and clients.
• Maintain and organize client records, financial data, and audit documentation for easy access.
• Assist in filing statutory documents and ensuring compliance with regulatory requirements.
• Handle general office administration tasks to maintain an efficient and professional work environment.

Qualifications:

• Graduation or equivalent qualification in any discipline.
• Proven experience as an administrative assistant or in a similar role, preferably in a professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• High level of professionalism and discretion when handling confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• Willingness to stay with the firm for a long-term period and grow within the organization.
• Preference will be given to candidates residing near R.T. Nagar or surrounding areas for easier commute and better work-life balance.

Preferred Skills:

• Knowledge of accounting or financial terminology is an advantage.
• Experience with accounting software (e.g., TallyPrime, QuickBooks, Xero) is a plus.
• Multitasking abilities and a proactive app