Administration and Transport Coordinator

Aequs; Belagavi District; On-site; INR 350,000 - 500,000; Full time

Job summary

Aequs in Belagavi, India seeks an Admin Transport Coordinator to oversee employee transport, company vehicles, and hired transport services. You will manage routes, schedules, vendor relations, and timely billing while ensuring compliance with company policies.

The role requires strong organizational skills, effective communication, and coordination to support 24/7 urgent transport needs and incident-free operations.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Knowledge of fleet/transport operations and vendor management is desirable.
• Proficient in MIS reporting and data handling.

Responsibilities

• Admin transport: manage employee transport, bus passes, routes, scheduling.
• Company vehicles: allocate, track usage, coordinate billing, schedule maintenance.
• Vendor/hired vehicles: liaise with vendors, arrange transport, manage monthly bills.
• Admin support: assign/close helpdesk tickets, assist at events transport.
• General duties: act as admin SPOC, handle petty cash and 24/7 urgent support.

Skills

Organizational skills

Multitasking

Communication

Vendor management

Job description

Overview

The Admin Transport Coordinator manages employee transport, company vehicles, hired vehicles, and vendor arrangements. The role ensures smooth daily operations, timely scheduling, cost efficiency, and compliance with organizational policies.

Key Responsibilities

• Employee Transport: Register/update users, issue bus passes, allocate routes, monitor vehicle running, process bills, and maintain MIS reports.


• Company Vehicles: Compile requests, allocate vehicles for guests/VIPs, track usage, coordinate cross-entity billing, and schedule vehicle inspections, maintenance, and repairs.


• Vendor & Hired Vehicles: Liaise with vendors, arrange vehicles, manage schedules, follow up on delays, and process monthly bills.


• Admin Support: Assign and close tasks in helpdesk tools, special event transport.


• General Duties: Act as admin SPOC, manage petty cash, update procedures, and ensure 24/7 availability for urgent needs.

Skills & Competencies

• Strong organizational and multitasking skills


• Effective communication and coordination abilities


• Knowledge of fleet/transport operations and vendor management


• Proficiency in MIS reporting and data handling