Deputy Manager-Administration

Maruti Suzuki India Limited, Hansalpur; Mahesana; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Maruti Suzuki India Limited, Hansalpur, invites applications for a Transportation Operations Manager to oversee end-to-end employee transport, including bus and car fleet services across shifts.

You will lead route planning, fleet deployment, vendor management, budgeting, compliance, MIS reporting, and team development to improve safety, reliability, and cost efficiency across locations.

Responsibilities

• Manage end-to-end employee transportation operations, including bus and car fleet services.
• Oversee route planning, vehicle deployment, occupancy optimization, and daily transport monitoring.
• Ensure safe, timely, and efficient employee movement across all shifts and business locations.
• Coordinate driver safety training, transportation audits, and ISO compliance activities.
• Lead transportation and uniform vendor management, including RFQ preparation, vendor evaluation, negotiations, and contract administration.
• Develop and maintain MIS reports, dashboards, and operational metrics.
• Lead the transport and uniform administration team; establish KPIs and conduct performance reviews.

Skills

Facility Management

SAP Knowledge

Project Management

Process Improvement

Kaizen

Stakeholder Management

Audit Management

Job description

Transportation Operations Management

• Manage end-to-end employee transportation operations, including bus and car fleet services.
• Oversee route planning, vehicle deployment, occupancy optimization, and daily transport monitoring.
• Ensure safe, timely, and efficient employee movement across all shifts and business locations.
• Coordinate special transportation requirements and contingency arrangements during emergencies or business exigencies.

Vendor & Contract Management

• Lead transportation and uniform vendor management activities, including RFQ preparation, vendor evaluation, negotiations, and contract administration.
• Monitor vendor performance against defined SLAs and KPIs.
• Conduct regular performance reviews and implement corrective action plans to improve service quality and operational efficiency.

Budgeting, Cost Control & Billing Governance

• Prepare and manage annual budgets for transportation and uniform operations.
• Monitor operational expenses and drive cost optimization initiatives without compromising service quality.
• Review and verify vendor invoices, provisions, and supporting documents for accurate payment processing.
• Ensure effective financial control and budget adherence across all operational activities.

Compliance, Safety & Risk Management

• Ensure compliance with statutory, regulatory, contractual, and company requirements related to transportation operations.
• Monitor vehicle documentation, permits, insurance, fitness certificates, and driver records.
• Coordinate driver safety training, transportation audits, and ISO compliance activities.
• Implement safety initiatives and corrective actions to minimize operational risks.

Uniform Management

• Oversee procurement, inventory management, storage, distribution, and issuance of employee uniforms.
• Ensure adequate inventory levels and timely uniform availability for new and existing employees.
• Monitor stock accuracy, quality standards, and vendor performance.
• Drive process improvements to enhance efficiency and service levels.

MIS, Reporting & Continuous Improvement

• Develop and maintain MIS reports, dashboards, and operational metrics.
• Analyze transportation utilization, service performance, cost trends, and employee feedback.
• Conduct audits and identify improvement opportunities to enhance operational effectiveness and employee satisfaction.
• Drive continuous improvement initiatives through data-driven decision-making.

Team Leadership & People Development

• Lead and develop the transport and uniform administration team.
• Establish clear KPIs, monitor performance, and conduct periodic performance reviews.
• Build team capabilities through coaching, training, and development initiatives.
• Foster a culture of accountability, safety, customer service, and continuous improvement.

Stakeholder Management

• Collaborate closely with HR, Finance, Purchase, Security, Administration, and Operations teams.
• Address employee grievances and transportation-related concerns in a timely manner.
• Provide regular updates and management reports to leadership.
• Support organizational requirements through effective cross-functional coordination and communication.

Preferred candidate profile

• 1. Facility Management
• 2. SAP Knowledge /Project Management
• 3. Process Improvement & Kaizen
• 4. Stakeholder Management
• Audit Management