Admin -Sr Executive

2coms; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

2coms is seeking an experienced IC for corporate administration, office infrastructure, procurement and facilities management across the Group. The role involves partnering with branch Admin SPOCs, HR, IT and Finance to ensure efficient operations, cost optimization and consistent infra standards.

The position requires about 20% travel to branch offices across India to review facilities, oversee projects and ensure adherence to administration processes and vendor management.

Qualifications

• Graduate in any discipline.
• 3–5 years of experience in Corporate Administration, Procurement, Facilities Management, or Office Infrastructure.
• Hands-on experience managing both office infrastructure and procurement.
• Strong commercial acumen with excellent vendor negotiation skills.
• Experience handling multi-location administration is preferred.
• Willingness to travel approximately 20% across branch locations.

Responsibilities

• Manage office infrastructure, facilities, maintenance, repairs, housekeeping, and workplace readiness across all locations.
• Coordinate renovations or infrastructure improvement activities.
• Conduct periodic branch visits to assess infrastructure standards and operational requirements.
• Coordinate with landlords, facility service providers, and maintenance vendors.
• Manage end-to-end procurement of office assets, furniture, equipment, stationery, consumables, and facility-related purchases.
• Source vendors, negotiate commercial terms, obtain competitive quotations, and ensure timely procurement.
• Build and manage long-term vendor relationships while ensuring service quality and cost efficiency.
• Track purchase requests, purchase orders, vendor invoices, and contract renewals.
• Coordinate with AdminSPOCs across all branch offices.
• Maintain office asset inventory and lifecycle records.
• Manage hotel bookings, travel arrangements, and administrative logistics.
• Collaborate with HR, IT, Finance, and branch teams for smooth operational support.
• Develop and implement standardized administration and procurement processes across the organization.
• Monitor administration budgets and recommend cost-saving initiatives without compromising service quality.

Skills

Vendor negotiation

Stakeholder management

Procurement

Facilities management

Planning & coordination

Asset management

MS Excel

Multi-location admin

Travel readiness

Education

Graduate in any discipline

Tools

MS Office Suite

Job description

Job Description

Role Overview

This is an Individual Contributor (IC) role responsible for corporateadministration, office infrastructure, procurement, and facilities management across the Group. The role will work closely with branchAdminSPOCs, HR, IT, Finance, and external vendors to ensure efficientadministrative operations, cost optimization, and consistent infrastructure standards.

The role requires approximately 20% travel to branch offices across India to review facilities, oversee infrastructure projects, support procurement activities, and ensure adherence toadministration standards and processes.

Key Responsibilities

Infrastructure & Facilities

• Manage office infrastructure, facilities, maintenance, repairs, housekeeping, and workplace readiness across all locations.
  
• Ensure timely upkeep of offices and coordinate renovation or infrastructure improvement activities.
  
• Conduct periodic branch visits to assess infrastructure standards and operational requirements.
  
• Coordinate with landlords, facility service providers, and maintenance vendors.
  
• Manage end-to-end procurement of office assets, furniture, equipment, stationery, consumables, and facility-related purchases.
  
• Source vendors, negotiate commercial terms, obtain competitive quotations, and ensure timely procurement.
  
• Build and manage long-term vendor relationships while ensuring service quality and cost efficiency.
  
• Track purchase requests, purchase orders, vendor invoices, and contract renewals.
  

Administration Operations

• Coordinate withAdminSPOCs across all branch offices.
  
• Maintain office asset inventory and lifecycle records.
  
• Manage hotel bookings, travel arrangements, andadministrative logistics.
  
• Collaborate with HR, IT, Finance, and branch teams for smooth operational support.
  
• Develop and implement standardizedadministration and procurement processes across the organization.
  
• Monitoradministration budgets and recommend cost-saving initiatives without compromising service quality.
  

Requirements

Desired Profile

• Graduate in any discipline.
  
• 3–5 years of experience in CorporateAdministration, Procurement, Facilities Management, or Office Infrastructure Management.
  
• Hands-on experience managing both office infrastructure and procurement.
  
• Strong commercial acumen with excellent vendor negotiation skills.
  
• Experience handling multi-locationadministration is preferred.
  
• Strong planning, coordination, and stakeholder management skills.
  
• Good knowledge of asset management and facility operations.
  
• Proficient in MS Office, especially Excel.
  
• Willingness to travel approximately 20% across branch locations.