Admin Officer

RippleWorks Inc.; New Delhi; Hybrid; INR 500,000 - 700,000; Full time

Job summary

A prominent organization is seeking an Administrative Officer to ensure smooth workplace operations. This role involves managing travel coordination, vendor relationships, and facilities management. Candidates should have a bachelor's degree and 2–4 years of relevant experience. Proficiency in MS Office and strong organizational skills are essential. Fluency in English and Hindi is required. The position offers a hybrid work model with some travel as needed.

Qualifications

• 2–4 years of experience in administration, facilities, logistics, or operations roles.
• Experience managing vendors, travel logistics or office operations is preferred.
• Fluency in English and Hindi, knowledge of any regional language is an added advantage.

Responsibilities

• Manage end-to-end travel coordination for team members and leadership.
• Oversee day-to-day office operations and facilities management.
• Coordinate procurement of office supplies and equipment.
• Build and manage relationships with vendors and service providers.
• Support administrative financial processes and maintain documentation.
• Coordinate logistics for internal meetings and events.
• Guide junior team members and contribute to hiring.

Skills

Strong organisational and coordination skills

Proficiency in MS Office (Excel, Word and PowerPoint)

Strong communication and stakeholder management skills

Education

Bachelor’s degree in Business Administration, Commerce or a related field

Job description

Location: Delhi
Experience: 2–4 years
Work Arrangement: Monday to Friday with a hybrid work model (3–4 days working from the office). Occasional travel may be required to support events, leadership visits or operational coordination.

Role Overview

The Administrative Officer plays a key role in ensuring the smooth functioning of workplace operations, supporting facilities management, travel coordination, procurement, vendor management and events.

Working closely with teams across the organisation, this role helps manage administrative processes and maintain a safe, efficient and well‑organised workplace that enables teams to focus on delivering impact.

Key Results

• Safe, efficient and well‑managed workplace and facilities operations
• Seamless travel coordination and logistics support
• Strong vendor management and reliable service delivery
• Accurate expense tracking and well‑maintained administrative systems
• Positive employee experience through proactive workplace support

Key Responsibilities

• Manage end‑to‑end travel coordination for team members and leadership, including bookings, itineraries, accommodation and related logistics.
• Oversee day‑to‑day office operations and facilities management, ensuring a safe, well‑maintained and efficient workplace environment.
• Coordinate procurement of office supplies, equipment and organisational assets while maintaining inventory and asset records in partnership with the IT team where required.
• Build and manage relationships with vendors and service providers, ensuring quality service delivery and timely coordination.
• Support administrative financial processes including invoice tracking, vendor payments, petty cash management and coordination with the Finance team.
• Maintain administrative documentation including operational trackers, vendor records, asset registers and compliance‑related documentation.
• Coordinate logistics for internal meetings, town halls, workshops and events, and partner with HR/P&C on onboarding, exit logistics and workplace communication.
• Support the Admin team by guiding junior team members and contributing to hiring and team development where needed.

Required Skills & Background

Education Bachelor’s degree in Business Administration, Commerce or a related field.

Experience

• 2–4 years of experience in administration, facilities, logistics or operations roles
• Experience managing vendors, travel logistics or office operations is preferred

Skills

• Strong organisational and coordination skills
• Proficiency in MS Office (Excel, Word and PowerPoint)
• Ability to manage multiple priorities, deadlines independently.
• Strong communication and stakeholder management skills

Languages

• Fluency in English and Hindi is required. Knowledge or any regional language is an added advantage.

Critical Factors for Success

• You are someone who takes ownership and enjoys making things run smoothly
• Are, highly organised and able to manage multiple priorities with attention to detail
• A collaborative team player who enjoys supporting colleagues and enabling teams to do their best work
• Comfortable working in a fast‑paced and evolving environment
• Service‑oriented with a strong focus on creating a positive workplace experience
• Motivated by Rocket Learning’s mission and excited to contribute to meaningful social impact

Rocket Learning is an equal opportunity employer and encourages applications from individuals of diverse backgrounds and experiences.