Admin & HR Executive

Ethos HR; Sanand; On-site; INR 300,000 - 600,000; Full time

Job summary

Ethos HR in India seeks an HR Administrator to manage day-to-day HR and administration at a pharmaceutical plant. The role focuses on processing payroll inputs, attendance, and staff onboarding, ensuring compliance with GMP and hygiene standards.

You will coordinate recruitment, inductions, training, records, and site support services, liaising with QA/Production for smooth operations and timely audits.

Qualifications

• Bachelor’s degree in HR, management, or a related field.
• Experience handling HR operations and admin tasks is preferred.
• Familiarity with GMP, hygiene, and site safety procedures is desirable.

Responsibilities

• Oversee daily HR and administration at the pharmaceutical plant.
• Coordinate recruitment, interviews, joining formalities and documentation.
• Maintain employee records, attendance, leaves and shift schedules.
• Coordinate induction and training completion for new hires.

Skills

HR administration

Employee records

GMP compliance

Education

Bachelor's degree in HR/Management

Tools

MS Excel

HRIS

Job description

Key Responsibilities

• Manage day-to-day HR and administration activities at the pharmaceutical plant.
• Coordinate recruitment activities, interview scheduling, candidate communication, joining formalities and employee documentation.
• Maintain employee records, attendance, leave records, shift schedules and other HR documentation.
• Coordinate induction and joining formalities for new employees and ensure completion of required documentation and training coordination.
• Coordinate employee training records and support timely completion of GMP, safety, hygiene and other mandatory training.
• Coordinate manpower requirements with respective department heads and support deployment of employees/contract workers.
• Coordinate payroll inputs, attendance data, overtime and other HR-related information with the concerned team.san
• Handle employee queries and coordinate resolution of routine HR and administration matters.
• Manage housekeeping, sanitation and general facility administration activities.
• Ensure GMP areas are maintained in a clean and orderly condition through proper coordination and supervision of housekeeping activities.
• Coordinate cleaning schedules for GMP areas, corridors, change rooms, offices and other designated areas and ensure timely completion.
• Monitor housekeeping personnel and ensure appropriate cleaning materials, equipment and consumables are available.
• Coordinate with QA/Production for GMP area cleanliness requirements and promptly escape any cleanliness-related non-compliance.
• Maintain cleaning checklists, housekeeping records and other applicable administrative/GMP records.
• Coordinate pest control, waste management, sanitation and other facility hygiene activities as applicable.
• Manage administration of security, transport, canteen, housekeeping and other site support services.
• Coordinate contractor and service personnel entry, attendance and site access requirements.
• Support employee welfare activities, disciplinary matters and implementation of company policies.
• Ensure compliance with applicable company policies, SOPs, GMP, hygiene and security requirements.
• Coordinate with QA, Production, Engineering, Stores and other departments for smooth site operations.
• Support internal and external audits by ensuring relevant HR, administration and housekeeping records are available and maintained.